Athletics Administrative Professional Assistant

Starting wage $16.57 per hour

Eligible for Medical, Dental, Vision, Life/AD&D and Long Term Disability after the completion of probation.

207 Days per School Year - 35 Hours per week

2024/2025 7/30/24-6/5/25

2025/2026 7/30/25-6/4/26

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as confidential Administrative Professional Assistant to the Athletic Coordinator
• Assists the Athletic Coordinator with scheduling and confirmation of all HS and MS athletic events and the scheduling of team pictures
• Prepares eligibility lists, rosters, types various correspondence and keeps accurate records for all sports programs
• Prepares and submits M.H.S.A.A forms as needed
• Prepares, mails and files contracts for game officials and confirms their attendance
• Prepares Purchase Orders and Supply Requisitions for Athletic Department
• Records and submits payroll for workers and officials at all athletic events
• Schedules officials for non-assigned sports (Swim, Track)
• Totals, records and deposits gate receipts and funds for internal accounts
• Schedules field maintenance for all athletic events
• Requisitions transportation for all athletic travel
• Responsible for running daily attendance and eligibility reports
• Schedules and prepares end of season sports banquets
• Orders and maintains records of awards given to student-athletes
• Assists at sporting events and fundraising activities as needed
• Attends athletic director meetings as necessary
• Performs such other duties as may be assigned by the athletic director

REQUIREMENTS

• Bachelors degree preferred (non-degreed candidates may receive consideration)
• Previous school employment experience preferred
• Computer proficient in PowerSchools, Microsoft Office Suite, PowerSchools, AS400, SchoolDude, Aesop and Safeschools or willing to be trained.
• Ability to accurately input and retrieve computer data
• Must possess a high degree of efficiency and accuracy Ability to work with general supervision and/or independently
• Must possess a high level of skill in communication, both written and verbal
• Must possess strong interpersonal skills with a demonstrated ability to work harmoniously with office staff, administration, students, and parents
• Ability to remain calm in stressful situations and have the ability to multi-task
• Ability to perform duties with awareness of all district requirements and Board of Education policies
• Ability to establish and maintain effective working relationships with students, staff and the community

WORKING CONDITIONS:
Language Skills – Ability to read, analyze, and interpret documents.  Ability to write, correspondence.  Ability to effectively present information and respond to questions from administrators, staff, parents and students.

Mathematical and Reasoning Skills – Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APA’s work within an office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may be on their feet throughout the workday.  The person in this position needs to occasionally move about inside the office and building.  In addition, the person may need to occasionally push or lift equipment or boxes.  The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work.  The employee may be required to meet multiple demands from several people and interact with the public and other staff.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate to loud.  Duties are performed primarily indoors.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Salary : $17