What are the responsibilities and job description for the Office Clerk position at Washington Auto Mall?
We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.
- Maintain files and records so they remain updated and easily accessible
- Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
- Undertake basic bookkeeping tasks and issue invoices, checks etc.
- AP/AR
- Assist in office management and organization procedures
- Perform other office duties as assigned
Requirements and skills
- Proven experience as office clerk or other clerical position
- Familiarity with office procedures and basic accounting principles
- Working knowledge of office devices and processes
- A fast typist with knowledge in stenography and taking dictations
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- High school diploma
ADDITIONAL RESPONSIBILITIES
- Monthly newsletter
- Documents (created, typed, ect)
- title work assignments given
- Payoff Folder: Check titles coming in, complete, copy, and file
- Any title not received track down
- Any payoffs showing to be old and haven't received a title track down (2 weeks from payoff)
PERSONAL WORK/TIME MANAGEMENT
- Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plan more effectively.
- Demonstrate behaviors consistent with the Dealership's Vision, Mission, and Values in all interactions with customers, co-workers, lenders, and vendors.
- Adhere to all company policies, procedures, and safety standards.
Hours range from 32-40 hours of work a week depending on amount of work needed
