Procurement Specialist

The Opportunity
Come make a difference with us! Procurement staff are dedicated to serving the best interests of the community, embracing ethical practices that champion the protection of the taxpayer and the tax dollar. 

This position is perfect for someone with a strong belief that you can make a positive difference in our community and wants to grow their career in a stable supportive environment. To excel in this position you will need to possess a broad base of business skills and knowledge. You’ll have the opportunity to wear many hats; to be a strategic business partner; interacting and providing customer service with internal and external clients, and providing guidance and training on organization processes and procedures as needed.
 
This position is part of a six-person team working under the direction of the Procurement Manager. We are looking for a candidate who cares about public service, improving processes and operations, and reaching out to our community to form relationships and provide education.  

Position Duties

• Office administrative functions, including scheduling, organizing reports and presentation materials, maintaining complex and confidential files and records, and composing correspondence.
• Work in the County's ERP system creating purchase orders and processing contracts; assist others with these tasks.
• Create and implement training materials and processes.
• Coordinate communications and information both internally and externally.
• Navigate complex and dynamic scheduling with partners, staff leadership, community meetings, and committees.
• Act as liaison through contract processes, working with contract managers, finance staff and partners to ensure contracts are fully and properly prepared for submission.
• Act as liaison with other County Departments, provide updates, and perform necessary tasks to ensure Finance is in compliance with County policies. 
• Support the hiring and onboarding process by scheduling interviews, working with hiring managers, and coordinating technical and personnel needs for new staff.
• Support technical assistance for Finance, coordinating with the IT department and other County resources. 
• Establish and maintain cooperative and effective working relationships with staff, residents, and the general public.
• Plan and organize work independently.
• Update spreadsheets and software as needed.
• Work confidentially with discretion.
• Communicate effectively, both verbally and in writing, using courtesy, patience and tact.

Ideal Candidate
We are seeking a candidate who thrives in a fast-paced and constantly changing environment and enjoys the challenges that come with it. This individual should be comfortable with technology and able to learn new software programs quickly. Attention to detail and the ability to multitask are essential traits. Flexibility and a willingness to adapt are also important. Finally, excellent customer service skills are a must.

Why Washington County?
Washington County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship, and accountability guide the way we conduct ourselves and deliver services to our customers. Supported by the work of our Office of Diversity, Equity and Inclusion, Washington County celebrates diversity in our employees' backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all. To review the complete list of job duties, knowledge, skills and abilities for this classification, please use the following link: Administrative Specialist, Senior

Education and Experience:

• A high school diploma or equivalent AND
• Four (4) years of progressively responsible experience providing administrative or clerical support.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application. 

1. Apply today! In addition to a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act. 
2. Minimum Qualification Review: HR will screen applications for MQs after the posting closes on February 9th, 2025.
3. Subject Matter Expert Review: Your SME answers may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). This process will begin after February 16th, 2025.
4. Panel Interview(s): Panel interviews will be scheduled for the top candidates who successfully pass the initial screening step. First round interviews will be conducted the week of February 23rd, 2025.
5. Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
6. Post-Offer Check: The successful candidate will undergo a background check.
7. Start Date: A start date will be determined after all conditions of employment have been met.

Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.  

Our Commitment to You

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal-opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.  

• Status of Your Application:
  You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
• Veterans' Preference: If you are a veteran and would like to request veterans' preference points for this recruitment, please review instructions using this link: Veterans' Preference Points.
• Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or careers@washingtoncountyor.gov at least 48 hours before the step(s) of the selection process for which you feel you need an accommodation.

Additional Resources:
New to GovernmentJobs.com? 

• Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Jobs' Live Application Support at 855-524-5627.

Salary : $28 - $34