Senior Buyer

Pay Grade:                          3550

Position Control:                3110

Department:                       Purchasing

Accountable To:                 Director of Purchasing

FLSA Status:                       Exempt

Creation/Revision Date:   June 18, 2019

Summary:

Under general direction, incumbent(s) performs procurement functions including developing bid specifications, reviewing proposals, making recommendations for award of contracts, administering contracts and approving purchase orders. Incumbent(s) are relied upon to make independent decisions with regard to purchasing, contract administration and special project activities.

Essential Functions:

• Determines method of procurement to be used for required competitive procurements.       Develops and implements the bidding and quote process by preparing specifications, bid documents and contracts, evaluating responses, monitoring contract status, training District staff, and making recommendations regarding purchases and contracts in the District.

• Prepares and administers purchase orders and contracts as awarded by the Governing Board. Ensures purchase orders and contracts include all bid specifications and are valid legal documents.

• Manages contracts to assure adherence to terms and conditions of contracts. These functions include price verification, product verification, ancillary costs, delivery deadlines, etc.

• Oversees ordering of the Warehouse stock items, including evaluating item performance for efficiency and productivity, determining methods for assuring stock items are the best products for the end user’s.

• Ensures District is in compliance with all Federal laws, State Statutes, District Governing Board policy, Uniform System of Financial Records, and Department of Education Procurement Rules. Implements law and policy changes affecting procurement and other purchasing services.

• Collaborates and serves as liaison with District administration and staff, parents, outside agencies, vendors, and other stakeholders to ensure that needs, inquiries, and problems are identified regarding purchasing services.  

• Researches and analyzes product types, volume usage, and current market trends. Makes recommendations for standardizing products for district use.   Ensures procurement is maximizing value and appropriate methods are used in procuring products.

• Attends and presents topics at the Governing Board meetings, conferences and professional meetings to gather and disseminate information that is appropriate and beneficial to the purchasing process and to keep updated on purchasing procedures, laws, and regulations.

• Arranges out-of-state travel for district staff including determining flights and fares.

• Handles any and all purchases that require the use of the District credit card.

• Performs other duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Five years of purchasing, buying, or related experience;
• Valid Arizona Department of Transportation Driver’s License.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Bachelor’s degree in purchasing, supply management, or related field;

• Ten years of management in purchasing, supply chain, or related experience.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

• Using computer software related programs;

• Knowing federal, state, and local laws governing procurement in an educational environment;

• Applying bid development procedures;

• Applying management theories and principles;
• Demonstrating supervisory techniques;
• Understanding theories and principles pertaining to purchasing;
• Knowing state and federal laws governing area of purchasing;
• Applying budgeting theories and principles;
• Reporting responsibilities to regulating agencies;
• Utilizing problem resolution techniques;
• Applying presentation techniques;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet.

Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Salary : $48,837 - $65,930