Administrative Coordinator / Office Supervisor

Job Posting: Administrative Coordinator / Office Supervisor
Location: Kirkland, WA
Position Type: Full-Time, In-Office

Washington First Mortgage, a reputable mortgage brokerage in Kirkland, WA, is seeking a proactive and organized Administrative Coordinator / Office Supervisor to join our team. This position is ideal for someone with a strong foundation in Microsoft 365, an aptitude for administrative support, and previous experience in an office environment. Mortgage industry experience is not required, as training will be provided on all specialized tasks and processes.

Position Overview:
In this role, you will support the daily operations of our office, assist executives with administrative tasks, and help create an efficient, cohesive workspace. You’ll work closely with our management team to facilitate seamless workflows, support HR tasks, manage resources, and assist in fostering a collaborative culture. If you are a detail-oriented professional who thrives in an organized, team-driven environment, this role offers a fantastic growth opportunity.

About You:
You’re a self-starter with excellent organizational skills and proficiency in Microsoft 365 applications. You have prior experience in an office environment, excel in both team collaboration and independent work, enjoy managing multiple tasks, and are motivated by the opportunity to streamline operations and support a growing business.

Key Responsibilities:

• Office Operations: Manage daily office functions, including supply management, vendor coordination, and maintaining a tidy workspace. Handle incoming emails and calls with professionalism.
• Administrative Support: Provide organized support to executives, keep resources up-to-date, and assist with system updates. Familiarity with Byte Pro is advantageous, but training will be provided.
• Management Support: Facilitate team communications, distribute internal reports, and ensure alignment on key projects and initiatives.
• Human Resources Assistance: Support HR processes, such as onboarding, benefits administration, and compliance with company policies.
• Microsoft 365 Administration: Oversee setup and permissions in Microsoft 365 to ensure effective system use across the organization.
• Event and Community Engagement: Assist in planning company events and coordinating community engagement activities with executives.

Qualifications:

Technical Skills: Proficient in Microsoft 365 (Outlook, Word, Excel, Teams); ability to adapt to new tools as needed.

Core Competencies:

• • Previous experience working in an office environment is essential
  • Attention to detail, reliability, and adaptability
  • Strong organizational and communication skills
  • Effective prioritization and multitasking abilities
  • Problem-solving skills
  • Strong interpersonal and team collaboration skills
  • High level of written and spoken English proficiency
  • Familiarity with CRM systems is a plus

• Education: Bachelor’s degree in Business, Communications, or related field, or equivalent experience in an administrative role.

What We Offer:
Join a supportive, growth-oriented team where you’ll play a pivotal role in our success. We offer a collaborative workplace dedicated to excellence in the mortgage industry, with a focus on professional development and community involvement.

Our benefits include health, dental, and vision insurance, 401(k) matching, PTO accrual with every pay period, and weekly pay every Friday. Enjoy working in a walkable location close to scenic trails and parks, alongside a chill management team that values work-life balance and employee well-being.

To Apply:
Please submit your resume and a cover letter detailing your qualifications and interest in this role to admin@wfmtg.com. We look forward to welcoming a motivated and detail-oriented professional to our team!