What are the responsibilities and job description for the Fiscal Analyst 4 (FA4/FS) position at Washington State Health Care Authority?
Description
All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.
About the division:
About the position:
This position is eligible to telework part-time but is frequently required to report on-site to meet business need. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.
Duties
- Monitor behavioral health appropriation and proviso transfers. Each month pull AFRS data and analyze monthly/YTD information to support appropriation transfers.
- Review program expenditures to determine issues with spending and making appropriate adjustments or working with other staff to ensure adjustments are made.
- Processes non-Medicaid payments at the beginning of each month to the Behavioral Health Administrative Service Organizations (BH-ASO’s), and process Criminal Justice Treatment Account (CJTA) payments to counties and Administrative Services Organizations.
- In coordination with the budget office, this position determines how much to disburse each month to our Managed Care Organizations and ASO’s, which includes ensuring provisos are charged appropriately.
- Mental Health In-Patient billings – review in-patient billings for each of the BHO’s/IMC’s, the billings themselves are processed by another staff member. After review, updates receivable tracking worksheet and provides invoices and statements to the accounts receivable unit to use when payments come in by check or EFT.
- Process journal vouchers moving receipts deposited into Revenue Source 04-99-BHOPMT to appropriate expenditure coding.
- Process behavioral health accruals for Community Services, pulls AFRS data to analyze the trends and determine amount to accrue for these services each month.
- Pulls AFRS data to prepare the Executive Management Information Services (EMIS) report to the DSHS Research and Data Analysis unit.
- For tribes opting to utilize the advance payment option, this position will process these payments based on funding amounts in their contract. Reconcile tribal advance funds on a quarterly basis, moving expenditures to the appropriate funding source. At fiscal year-end, reconcile the amount of unspent funds for each tribe, sending a statement to the tribes requesting funds be returned. Will have to record appropriate accruals in the accounting records for the recovery of these funds.
- Annually assist in fiscal year close activities, processing estimated accruals for the Community Services program, of which future liquidations are processed; reviewing general ledger accounts and subsidiaries, cleaning up errors and identifying amounts that will need to be written off, as well as other various activities required at fiscal year close. Submit AFRS edits for new or updated coding for the Behavioral Health programs.
Qualifications
- State of Washington’s budget and accounting policies and regulations.
- Principles and procedures of governmental accounting.
Ability to:
- Apply and adapt established accounting methods to a variety of accounting transactions.
- Assemble, analyze, and prepare reports of complex financial data.
- Proficiently produce fiscal reports in Enterprise Reporting (ER) or Web intelligence.
- Proficiently navigate the Agency Financial Reporting System (AFRS), including toolbox.
- Follow and comprehend complex policies, procedures, directions and regulations.
- Communicate effectively, both verbally and in writing.
- Work independently.
Skills and abilities:
- Ability to established effective accounting procedures dealing with financial record keeping
- Ability to assemble, analyze and prepare reports and statements and determine their significance
- Ability to follow and comprehend complex directions, directives, and regulations
- Use spreadsheet and database software to develop and maintain records
- Ability to organize the work environment, prioritize work assignments, and work independently perform electronic mail tasks.
Qualifying candidates will also meet one of the following criteria options:
Option 1:
- Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant.
Option 2:
- Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
- Two (2) years of relevant professional experience.
Option 3:
- Associate’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
- Four (4) years of relevant professional experience.
Option 4:
Preferred qualifications:
- Working knowledge of programs, policies, and procedures.
- Agency’s complex cost allocation and account code structure.
How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:
- A cover letter that specifically addresses how you meet the qualifications for this position
- Current resume
To take advantage of veteran preference, please do the following:
- Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
- Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.
Supplemental Information
There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.
What we have to offer:
- Meaningful work with friendly co-workers who care about those we serve Voices of HCA
- A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
- A healthy work/life balance, including alternative/flexible schedules and mobile work options.
- A great total compensation and benefit package WA State Government Benefits
- A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
- Tuition reimbursement
- And free parking!
Notes:
HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Angel Matthews at angel.matthews@hca.wa.gov
The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
