Administrator

The Washington State Pharmacy Association (WSPA) is seeking a personable, engaging, and self-starting individual to be the primary contact for members in the association, and support our staff. The WSPA is the home and voice of pharmacy practice. We advocate on behalf of the profession to ensure pharmacy professionals are uniformly recognized as a vital member of the healthcare team. We value integrity, innovation, inclusion and inspiration.

Position Title: Membership Administrator

Position Information:

• Employer Category: Non-Profit /Trade Association
• Job Class: Part time
• Location: Renton, Washington
• Posting Date: 02/04/2025

Job Description: The Washington State Pharmacy Association (WSPA) is seeking a Membership Assistant to fill a key position on our 7-member staff. We are a small office with a dynamic team environment. This person will assist members via the phone, email and our software, and support staff in day-to-day office operations. They will answer phones, support members with questions, registration and membership renewals, and complete various projects and tasks. This position is in-office, 4 days a week, 20-30 hours per week during office hours. Occasional work from home permitted.

Role overview:

• Engage and welcome members by answering phones and responding to emails
• Support membership drives and registration for events including use of our membership and payment processing systems
• Support office maintenance including but not limited to: keeping the office organized, set up in-office meetings, scheduling maintenance, special building projects and ordering office supplies
• Process incoming and outgoing mail
• Maintaining the office task calendar and scheduling staff meetings to keep everyone on task
• Assisting with basic bookkeeping – scanning invoices, filing checks, coding credit card statements
• Assisting with live meeting preparations, including packing for the meetings, handling registration details and metrics, and supporting staff involvement
• Assisting with filing PAC donations with the state
• Support CEO with administrative tasks
• Other duties to help the functioning of the staff and office, especially as it relates to membership and office functions

The successful candidate has the following characteristics:

• An engaging personality and willing to support our diverse membership
• A positive, glass half-full approach to work
• Willingness to jump in and get the job done as part of a team
• Ability to work well and communicate effectively in a highly collaborative environment
• Highly motivated and able to work with minimal supervision
• Ability to prioritize tasks, learn new concepts, and absorb information quickly
• Willingness to learn new technology
• Microsoft Office proficient, specifically in Excel and Word
• Strong written and oral communication skills

Education and Experience

• Associates’ Degree or relevant customer service experience desired
• Successful administrative experience preferred
• Experience with membership management software preferred

Key Attributes:

• We are looking for an engaging, self-directed, and team-oriented people person with a “can do” attitude. Applicants must be customer service oriented with good organizational skills, have a keen eye to detail, and the ability to work effectively in a team environment under tight deadlines.

Compensation $20-25/hour, commensurate with education and experience. Full health care benefit package, pension, generous PTO leave in a business casual atmosphere. Applicants should apply through really.com or by emailing a resume and cover letter to careers@wsparx.org.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $20 - $25