What are the responsibilities and job description for the Events Specialist III - Arts and Sciences position at Washington University in St. Louis?
Scheduled Hours
37.5
Position Summary
Oversees and manages high-caliber events, including domestic and international conferences for departments, high-profile functions in the Dean's Office, and significant events for strategic and research initiatives in the School of Arts and Sciences. Strategically develops and executes plans that include logistics, budgeting, space planning, vendor management, program details, internal and external communications, event follow-up, and all other details to ensure successful events.
Job Description
Primary Duties & Responsibilities :
Event Planning
- Strategically plans events in support of the overall A&S vision, mission, and values, ranging in size from 10 to 500 attendees.
- Maintains events calendar, ensuring that there are no conflicts and that events are on the appropriate attendees' calendars.
- Collaborates and strategizes with necessary staff, faculty, and A&S leadership to determine the type, scale, and tone of events.
- Assists with developing long-term and short-term goals and plans for events.
- Independently facilitates and manages planning meetings with committees and volunteers; develops agenda and supporting documents and advises on best practices.
- Oversees fiscal responsibility for the event budget : develops event budget, tracks expenses, and ensures budget is adhered to.
Event Management
Working Conditions :
Job Location / Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education :
Bachelor's degree or combination of education and / or experience may substitute for minimum education.
Certifications :
No specific certification is required for this position.
Work Experience :
Event And / Or Meeting Planning (4 Years)
Skills : Not Applicable
Driver's License :
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education :
No additional education beyond what is stated in the Required Qualifications section.
Certifications :
Certified Meeting Professional (CMP) - Meeting Planners International (MPI)
Work Experience :
No additional work experience beyond what is stated in the Required Qualifications section.
Skills : Not Applicable
Grade
Salary Range
53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure / certification verification, physical examination, certain vaccinations and / or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Wellness
Family
For policies, detailed benefits, and eligibility, please visit :
EEO / AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Salary : $53,100 - $90,600
