Program Coordinator Research - Institute of Clinical & Translational Sciences

Scheduled Hours

40

Position Summary

Plans and coordinates the day-to-day administrative, operational and fiscal activities of a university program.

Job Description

Primary Duties & Responsibilities:

• Serves as a principal liaison between students, faculty, staff, other departments and/or external contacts on day-to-day operational and administrative issues of the program; facilitates seminars, meetings, special projects and problem resolution.
• Develops and implements activities, including, but not limited to, seminars, conferences, workshops, short courses, public events and other related programs; develops new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
• Coordinates activities of support staff, consultants, faculty and/or volunteers engaged in implementation and administration of program objectives.
• Monitors and evaluates program effectiveness, investigates trends and recommends and implements modifications to improve program effectiveness.
• Writes, edits and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters and/or brochures, as appropriate to the program; coordinates and/or participates in public relations activities.
• Assists in the preparation of budgets and grants; monitors, verifies and reconciles expenditure of budgeted funds as appropriate; may participate in other fundraising activities.
• Monitors program/project revenues and expenses for cost effectiveness of program.
• Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information.
• Performs or delegates clerical and administrative support tasks, including creation, typing and editing of program correspondence, purchasing documents, reports, program handbooks, brochures and other publications.
• Performs miscellaneous job-related duties as assigned.
  
  

Working Conditions:

Job Location/Working Conditions

• Normal office environment
  
  

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement
  
  

Equipment

• Office equipment
• Normal office working environment utilizing computer, copier, fax machines
  
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Grants, Marketing, Accounting And/Or Budget Management (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

Preferred Qualifications

Bachelor's degree - Business

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting, Budgeting, Coordinating Resources, Cost Controls, Editorials, Finance, Healthcare Environments, Interpersonal Communication, Marketing, Media Strategies, Scheduling Events, Scheduling Meetings, Social Interaction, Staff Leadership, Teamwork, Training and Development, Workload Prioritization, Writing

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  
  

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.