Scheduled Hours

40

Position Summary

The Division of Pediatric Anesthesiology within the Department of Anesthesiology at Washington University School of Medicine is seeking a full time Administrative Coordinator I. In this exciting opportunity, you will join a thriving and dedicated group of 31 Pediatric Anesthesiologists, 25 CRNAs, 1 Pediatric Anesthesiology Fellow, 5 Nurse practitioners and 4 Administrators with a unified focus on excellence in patient care and innovation. This group provides clinical care at the nationally ranked St. Louis Children’s Hospital, the Shriners Hospital for Children and the Children’s Specialty Care Centers in West and South Counties.

The Administrative Coordinator plays a critical role in the success of this team, who work together to provide exceptional care to pediatric patients. The ideal candidate thrives in a dynamic environment, is detail oriented, and able to work congenially with peers.

Job Description

• Manages creation and distribution of daily schedule in operating room and non-operative sites as well as recruit’s faculty and CRNAs during staffing shortages. Enters all resident and fellow schedules into scheduling software
• Supports Division Administrator with day-to-day scheduling reporting.
• Supports Division Administrator with onboarding new faculty, CRNAs, and staff.
• Supports clinical director and the St. Louis Children’s Hospital perioperative medical director by providing necessary support and coordination for schedules, appointments, lectures/meetings.
• Coordinates medical student and outside learner program rotations; prepares correspondence, materials for meetings and presentations, set-up, scheduling, evaluations and all other tasks related to rotators.
• Manages all scheduling processes for the Pediatric Anesthesiology conference rooms; establishes process to ensure minimal disruptions with effective communication and resource allocation to department administration; handles and resolves any issues that arise and needs to be addressed.
• Answers incoming calls to the Division of Pediatric Anesthesiology main number and routes appropriately or provides information in accordance with organizational policy.
• Oversees duties and personnel related to mail delivery and pick-up for Division of Pediatric Anesthesiology.
• Manages cell phone allocation; responsible for maintaining all lists as it relates to cell phone numbers.
• Manages ordering and delivery of supplies and lab coats (with appropriate fund allocation) for the division of Pediatric Anesthesiology.
• Handles facility management (coffee machine, water machine, paper, supplies, division lunches).

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.