Executive Assistant

Join Our Team as an Executive Assistant!

Are you an organized, proactive, and detail-oriented professional ready to support a dynamic CEO and executive team? Are you a master of multitasking who thrives in fast-paced environments? If so, we want you to be part of our success story!

Location

On-site in Palm Beach Gardens HQ

Reports To

Chief Executive Officer

Why This Role Matters

As our Executive Assistant, you'll be the go-to person ensuring the CEO's and executive team's time and efforts are laser-focused on driving business success. You'll be entrusted with responsibilities that require discretion, critical thinking, accuracy and a poised and professional demeanor.

What You'll Do

• Maximize the efficiency of the CEO and executives by managing schedules, coordinating follow-ups, and arranging travel and accommodations.
• Prioritizing and managing time sensitive commitments.
• Organize meetings, events, and conference calls with attention to detail, including agendas, logistics, and materials.
• Provide rapid, high-quality responses to requests, even during after-hours or weekends when necessary.
• Building and maintaining strong relationships with executives, board members, Providers, and staff on behalf of the CEO.
• Maintain detailed reports, handle confidential information with utmost professionalism, and anticipating the needs of the CEO and executive team and proactively addressing them.
• Be a reliable bridge between the executive team and internal stakeholders, fostering trust and credibility.
• Process expenses, manage cost-control initiatives, and assist with financial tasks.
• Exhibit excellent verbal and written communication skills in all professional interactions.
  
  

What You Bring to the Table

• A Bachelor's degree and a minimum of 3 years relevant experience supporting a C-Level executive, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite, with expertise in Excel and PowerPoint.
• Exceptional interpersonal skills, organization, and a sharp eye for detail.
• The ability to juggle multiple priorities under pressure while maintaining professionalism.
• A proactive approach to problem-solving and the ability to think critically.
• Strong communication skills, with the ability to handle high pressure situations with professionalism, sensitivity and tact.
  
  

Why You'll Love Working Here

• A supportive team environment where collaboration is key.
• Great team-oriented culture where success is celebrated and rewarded.
• Opportunities to make a meaningful impact at the executive level.
• A role that rewards initiative, professionalism, and innovation.
  
  

Are you ready to take your career to the next level? If you're passionate about providing high-level administrative support in a fast-paced and rewarding environment, apply today!

Your expertise can make a real difference-join us and become a vital part of our team!