What are the responsibilities and job description for the 218 Secretary (Registrar) - Elementary position at Waterloo Community School District?
Title: 218-Secretary (Registrar)
FLSA Status: Non-exempt
Classification: Educational Support Personnel
Immediate Supervisor: Building Principal
Waterloo Schools is an equal employment opportunity/affirmative action employer.
Job Summary: This position is responsible for performing general secretarial duties, preparing reports and maintaining records as required, greeting and attending to the needs of visitors (staff, parents and students) to ensure the efficient and smooth operation of the office/building.
Hiring Specifications:
Education
- High school diploma or equivalent required
Certification
- None required
Experience
- Five (5) years of clerical or secretarial experience preferred
Skills, Knowledge & Abilities
- Strong oral and written communication skills
- Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees and the public
- Ability to work effectively under stress, changing work priorities and in emergencies
- Ability to work diverse groups of people
- Ability to work effectively, cooperatively and respectfully with staff, parents, students and community members regardless of race, color, creed, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability
- Ability to provide customer service in a fast-paced environment
- Ability to recognize sensitive issues and maintain confidentiality
- Ability to work a flexible work schedule as needed
Technology Requirements
- Basic computer skills (computer navigation, email, web browser, Employee Portal)
- Intermediate computer skills (Google Suites, search function, student information systems, basis promethean)
- High computer skills (familiarity with Education Tech Tools, Informational systems specific to position)
- Ability to reach all skill levels listed if not already acquired
Supervision of Others:
- Students, co-op students, substitute staff or volunteers as directed
Personal Contacts:
- All district personnel
- Students and parents
- Community members, volunteers and Partners in Education
Job Duties:
- Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public.
- Performs clerical duties as directed by the principal and building administrative staff.
- Operates office equipment as needed.
- Answers the telephone and assists callers accurately and efficiently.
- Prepares outgoing mail; sorts and distributes incoming mail.
- Updates IC with all needed information and shares information with needed staff.
- Obtains address verification for changes.
- Scans data into IC and sends documentation to ESC.
- Assists with official enrollment.
- Process requests for records.
- Process drop classes and transfers.
- Assists with student conduct forms.
- Answers questions regarding enrollment and boundaries.
- Assist with IC portal setup.
- Maintains accurate records and prepares reports as requested.
- Maintains confidentiality of all records and information.
- Performs other duties as may be assigned.
Physical Requirements:
NEVER
0%
OCCASIONAL
1-32%
FREQUENT
33-66%
CONSTANT
67%
A.
Standing
X
B.
Walking
X
C.
Sitting
X
D.
Bending/Stooping
X
E.
Pushing/Pulling
X
F.
Reaching
X
G.
Climbing/Stairs
X
H.
Driving
X
I.
Lifting
Up to 25 lbs.
J.
Carrying
Up to 25 lbs
K.
Manual Dexterity Tasks
Telephone
X
Computer
X
Other
L.
Working Conditions
Inside
X
Outside
X
Extremes in temp/humidity
X
Additional requirements: Successful completion of post-offer drug screening and physical as well as background check.
Terms of Employment: 218 - day contract per Board policy and administrative guidelines.
Date Last Revised: 2/9/2022
