Title : Payroll Specialist FLSA Status : Non-exempt
Classification : Administrative Support
Immediate Supervisor : Associate Director of Finance
Job Summary : This position is responsible for reconciling all payroll accounts to ensure correct payment of taxes and other withholdings, maintaining the time tracking system, updating information for payroll, inputting extra pay information and garnishments, uploading pay records from the absence system, processing payroll, making appropriate deposits and reports from the payroll information, training employees and managers regarding payroll reporting and employee portal.
This position will also assist with accounts to ensure that all accounts payable are paid on time, accurately handle vendor invoices, verify invoices against (purchase) orders, and ensure the goods or services were received before issuing payment to their vendors. This position also supports other positions in the Business Office.
Hiring Specifications :
Education
- High school diploma required
- Associate's degree preferred
Experience
Payroll procedures, reporting, and software experience required having worked in a role where you are responsible for managing employee paychecks, including calculating wages, withholding taxes, processing time sheets, and ensuring compliance with payroll regulations, often using specialized payroll softwareSkills, Knowledge & Abilities
Knowledge of state and federal payroll regulationsEffective oral and written communication skillsAbility to work effectively, cooperatively and respectfully with staff, parents and community members regardless of race, creed, color, gender, sexual orientation, gender identity, ethnic / national origin, religion, marital status, age, socio-economic status or disabilityAbility to work independently, organize work procedures, set goals, and meet deadlinesAbility to work in a team setting to achieve the financial goals of the districtAbility to analyze needs and propose effective solutionsEffectively address disagreements or disputes between employees and the company concerning their paychecks by thoroughly investigating the situation.Ability to maintain confidentialityAbility to communicate with a diverse group of people with varying backgroundsAbility to guide new software and other payroll-affiliated taskTechnology Requirements
Basic computer skills (Computer navigation, email, web browser, Employee Portal)Intermediate computer skills (Google Suites, search function, and student information systems)High computer skills (Familiarity with Education Tech Tools and Informational systems specific to position)Ability to reach all skill levels listed if not already acquiredSupervision of Others :
N / APersonal Contacts :
All district personnelLocal, State, and Federal DepartmentsVendors and contractorsJob Duties :
Compiles applicable information to process payroll (employee changes, new hires, and terminations).Processes payroll.Coordinates and processes direct payroll deposits.Calculate gross pay and deductions (taxes, insurance, 401k contributions)Generate paychecks and prepare direct deposits.Update payroll systems with employee information changes.Prepare federal and state tax returnsPrepare and pay payroll withholdingsReview time and attendance for accuracy and upload to payrollRespond to employee inquiries regarding paychecks, direct deposits, and other payroll-related questions.Process invoices into the system, verify them, and prepare checks for payment lRecord transactions accurately and in a timely mannerMonitor and track accounts and outgoings, and ensure that payments are made on timeResolve discrepancies : Identify and resolve any unintentional payments or other discrepanciesRespond to financial queries from employers and vendorsReceive and log invoices for appropriate documentation, enter them into a system, and process them for paymentCompare purchase orders, prices, and payment terms to invoicesProcess payments to suppliers and vendorsPerforms other duties as assigned by Associate Director of Finance or Chief Financial Officer.Physical Requirements :
NEVER
OCCASIONAL
1-32%
FREQUENT
33-66%
CONSTANT
67%
Standing
Walking
Sitting
Bending / Stooping
Pushing / Pulling
Reaching
Climbing / Stairs
Driving
Lifting
Carrying
Manual Dexterity Tasks
Telephone
Computer
Other
Working Conditions
Inside
Outside
Extremes in temp / humidity
Terms of Employment : Twelve-month contract per Board policy and administrative guidelines.
Date Last Revised : February 24, 2025
