Administrative Assistant

The Admin Assistant supports project management, organized documentation, coordination, and planning, and ensures smooth project communications from start to finish. The Project Coordinator works closely with various teams across the company including estimating, project managers, general foremen, and vendors. 

As an Administrative Assistant, you will:

• Answer, screen, and transfer phone calls.
• Maintain office supplies inventory and coordinate maintenance for office equipment, including computers, printers, and telephones.
• Handle mail distribution, resolve returned mail issues, and manage office equipment.
• Retrieve information from records, emails, minutes, and other documents; prepare written data summaries as needed.
• Schedule courier deliveries and handle other mail and shipping requests, including certified letters and FedEx Overnight shipments.
• Keep the office directory up to date.
• Maintain storage logs, request and send boxes as needed.
• Respond to and resolve administrative inquiries and questions.
• Maintain organized filing systems, both electronic and physical.
• Provide administrative support to the Project Management Team.
• Assist the Project Management Team with permits and inspections.
• Fulfill Certificate of Insurance (COI) requests as needed.
• Assist other departments as required.
• Perform other duties as assigned.
• Oversee purchase requisitions, requests for quotes, purchase order creation, approvals, and tracking to maintain efficient procurement processes.
• Interact with suppliers, the project management team, and foremen regarding back orders, delivery errors, and delivery times.

Qualifications: Education, Experience, and Skills 

• High school diploma or equivalent.
• Proficiency in Microsoft Office 365.

License/Certification 

Preferred:

• Valid driver’s license.
• Bilingual proficiency in Spanish is highly preferred.
• Additional education, certifications, or training are a plus.
• Prior experience as an administrative assistant is a plus.
• Prior experience in construction is a plus.

Associated Knowledge, Skills, and Abilities 

• Strong organizational and computer skills.
• Proficiency in Microsoft Office 365 or related software.
• Punctual, dependable, motivated, and highly organized.
• Ability to work independently.
• Attention to detail and accuracy in data entry.
• Advanced skills in time management and task prioritization.

Core Job Competencies 

• To perform this job successfully, an individual must demonstrate the following competencies:
• Effectively collaborates with team members, maintaining a positive and cooperative work environment while following instructions and procedures.
• Communicates clearly and professionally in both verbal and written formats, actively listening, seeking clarification, and using proper grammar.
• Maintains accuracy and attention to detail when processing information and following verbal or written instructions.
• Demonstrates reliability by maintaining consistent attendance and punctuality while promoting the same standards among team members.
• Supports innovation by identifying and contributing to the development of improved methods, processes, and technologies.
• Organizes and prioritizes tasks effectively, planning personnel assignments and resources to meet specific goals.
• Remains results-driven by setting and achieving challenging goals, ensuring productivity and efficiency in all tasks.
• Working Environment & Conditions/Physical Requirements

Working Environment & Conditions/Physical Requirements 

• Prolonged periods of sitting may be required.
• Ability to lift up to 20 pounds as needed.
• Requires up to 10% local travel.
• Occasional extended hours and overtime may be necessary based on business needs.

Equipment or Machines Routinely Used in This Position 

• Computers and desktop systems
• Printers, copiers, and scanners
• Monitors
• Phones and communication systems

Review Procedures 

• Evaluation conducted after 90 days of employment.
• Annual performance review.

At Edge Electric, we are committed to the well-being, professional growth, and financial security of our employees. Our competitive benefits package is designed to support you at every stage of your career.

Benefits After 90 Days:

• Paid Holidays – Enjoy company-recognized holidays.

• Comprehensive Insurance Coverage – Health, dental, vision, disability, life, accident, and hospitalization insurance.

• 100% Employer-Paid Medical Insurance – Full coverage of your medical insurance premium.

• Tuition Assistance – Maintain good attendance and grades, and receive up to $5,000 in tuition reimbursement.

• 401(k) Retirement Plan – Secure your financial future with a 100% company match on contributions up to 3%.

• Weekly Pay – Consistent weekly pay schedule (beginning after two weeks).

• Paid Vacation & Holidays – Take time off to rest and recharge.

Benefits After 6 Months:

• 401(k) Plan Eligibility – Begin contributing to your retirement savings.
• Benefits After 1 Year:
• Paid Vacation – Accrue 40 hours of vacation annually (Years 2-4).
• Sick Leave – Receive 48 hours of annual sick leave (use it or lose it).
• Benefits After 5 Years:
• Increased Vacation Time – Earn 80 hours of vacation annually (Years 5-9).

Benefits After 10 Years:

• Further Vacation Increase – Accrue 120 hours of vacation annually.

At Edge Electric, we believe in fostering a work environment where employees feel valued and supported in their careers.