What are the responsibilities and job description for the Administrative Specialist Information Technology position at Waubonsee Community College?
Administrative Specialist Information Technology
Full-time Support Staff
Sugar Grove Campus
Hybrid Option : Option : Yes
Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!
Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.
This position reports to the Chief Information Officer. The position provides the administrative support necessary to carry out the Chief Information Officer's function for the college. The position must exercise initiative, creativity, discretion, and eye for details and professionalism in all areas of communication. The position requires proficiency in editing, proofreading and protecting sensitive information.
Responsibilities
Act as administrative specialist to the Chief Information Officer and IT Managers.
Maintain appointment calendar for the Chief Information Officer.
Maintain and monitor all records pertaining to the responsibilities of the Chief Information Officer.
Prepare and attend to correspondence and reports of both a regular and confidential nature.
Assist with travel documentation for Chief Information Officer, managerial and departmental staff.
Attend departmental meetings, record, and circulate minutes of meetings.
Process attendance forms. Maintain the departmental leave calendar.
Approve managerial leave reports in attendance system. Verify approval of staff leave reports / time sheets for CIO's final approval.
Maintain departmental supplies, processing order requests as needed.
Plan and manage details related to the setup, scheduling, catering, and supplies for college community meetings sponsored by the Information Technology department.
Manage the job postings for IT positions.
Prepare materials for IT staff search committees.
Write, design, and distribute an internal IT Department newsletter.
Write, design, and distribute a quarterly Cybersecurity newsletter along with the Information Security team.
Prepare Board of Trustees purchasing request documents for the IT Department.
Perform other duties as assigned.
Minimum Qualifications
High school diploma or equivalent required. Associate's degree or additional administrative training and / or coursework preferred.
Three years related administrative experience required including experience with Windows, MS Word and Excel, electronic mail and electronic calendar programs required.
Ability to type 45 WPM.
Excellent communication, organizational and human relations skills.
Ability to work independently and maintain confidentiality.
Please attach the following documents when applying :
- Cover Letter-Yes
- Resume-Yes
- References-Yes (Can be provided at interview)
- Transcripts-Yes (Can be provided at interview)
Position Details
req1910
Grant Funded : No
Compensation Range : 20.42 - 24.60
Compensation Type : Hourly
Compensation : The pay for this position will be determined by your experience, education, and qualifications.
Work Schedule : M-F 8 a.m. - 4 : 30 p.m.
Work Hours : 40
Testing : No
Targeted Hire Date : 4 / 21 / 2025
Benefits : Click to See Benefits Page
Special Instructions : Please attach all required documents at time of application. Official Transcripts are required to be submitted if hired.
EOE, including disability and veteran
Salary : $20 - $25
