What are the responsibilities and job description for the Administrative Assistant - Human Resources position at Waukee Community School District?
Position Criteria:
- High school education or equivalent and/or
- Specialized training or experience in administrative duties
- Proficient in navigating web-based applications
- Knowledge of school system structure, policies and procedures required (or ability to quickly acquire)
Position Responsibilities:
- Assist with maintaining data integrity across multiple software platforms (Vector Solutions, Frontline, Visions, Applicant Tracking)
- Takes ownership of multiple departmental spreadsheets & processes to include district background checks, volunteer, seniority, district cell phones
- Assist HR Generalists in conducting bi-monthly orientations
- Manage department purchase orders & purchase cards (create, verify, reconcile)
- Send reminders to district staff for annual training, licensure, mandatory reporter, etc.
- Enter leaves/changes into Frontline (absence management)
- Act as district contact with school photo/badge vendor (Lifetouch)
- Assist with reports including BEDS, EEO data, Applicant Tracking data, Birthday/Anniversary
- Prepare for teacher lane changes by gathering and verifying relevant information
- Assist Talent Acquisition Coordinator in ensuring timely communication with candidates in applicant tracking system
- Oversee tuition reimbursement process for certified staff
- Answer phones and direct calls throughout HR Department
- Support HR department with clerical needs (reserving rooms, scheduling meetings, prepare materials, mail, copies, etc)
- Provides administrative support as needed to the HR team
Benefits included:
- IPERS retirement account
- Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
- 2 Personal Days
- 10 Sick days
- 15 Vacation days
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