What are the responsibilities and job description for the Building Secretary - Prairieview (25/26) position at Waukee Community School District?
Position Criteria:
- High school diploma and/or specialized training or experience in secretarial related responsibilities
- Background experience using school-related software or willingness to learn, including, but not limited to: PowerSchool, Frontline, iVisions, Google applications, and InfoSnap
- Knowledge and/or experience in use of computers and various technological applications
- Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
- Friendly and professional to all students, parents, visitors and staff
Performance Responsibilities:
- Greet all visitors, students and staff members courteously, determine their needs, check appointments, and direct or escort them to their proper destination
- Receive and route incoming calls.
- Maintain a log of visitors to the school.
- Input data into the student information system
- Maintain required student/personnel records
- Consult with members of the Student Services Team when requested
- Perform office routines necessary for professional office management and assist building principal with varied organizational tasks.
- Operate computers, copiers, facsimile machines, postage machines, etc.
- Type a variety of material, such as letters, student/personnel records, reports, memos, etc.
- Sort and route incoming mail
- Use software systems in place to secure substitutes for certified and classified staff, coordinate multiple systems to monitor leave and electronic time sheets.
- Maintain and develop existing systems within the office (including, but not limited to: key management, money handling, requisition and purchase order development)
- Make bank deposits in accordance with school accounting policy
- Maintain required student/personnel records and confidentiality in working with student and staff information
- Maintain an attractive, neat, and comfortable reception area
- Coordinate other office staff as directed by administration
- Fill in for other office staff during lunch or absences
- Perform other duties as assigned
