Intern Human Resources and Risk Management SEA

Intern Human Resources and Risk Management SEA

Status of Employment:
Seasonal, Non-Exempt

Compensation & Benefits:

Expected hiring range $15.00 - $16.00 based on education, experience, and skills.

Click here for a quick look at benefits!

Position Summary
The purpose of the Intern Human Resources and Risk Management position is to provide a currently enrolled college student, in the field of Human Resources, Risk Management, or a business-related study, the opportunity to gain experience in hiring processes, safety practices, and financial operations in a local government environment.  Human Resource Information System (HRIS) and safety inspection reporting applications will be used.  This position is required to adhere to all Waukegan Park District (District) policies and procedures.

Essential Functions

• Collaborates in reviewing, processing and onboarding of potential candidates on an HRIS platform.        
• Supports employees in activating and managing the Employee Self-Service (ESS) portal.
• Maintains candidates' hiring files in an electronic format.
• Creates and maintains employees' personnel files in an electronic format.  
• Conducts on-site safety inspections of facilities and park amenities and documents the findings in an inspection application.
•  Reviews agreements and corresponding insurance certificates to ensure documents are complete and accurate. 
• Assists supervisor in identifying and correcting deficiencies in agreements and insurance certificates.
• Assists in accident report processing.
• Assists in preparing for and participating in special events.
• Assists in Human Resources administration, orientations and training.
• Assists in setting up and maintaining electronic personnel files for newly hired and rehired employees.
• Inspects the Administrative Center’s Automated External Defibrillator (AED) regularly and records findings on a web-based inspection application.
• Performs other duties and responsibilities assigned by the supervisor to support the Finance and Operations Department or the District. 

Qualifications

Education

• Minimum of one (1) completed year in a college or university program in Human Resources, Risk Management, or other business-related studies and enrolled for the upcoming fall session

Experience

• Microsoft Office experience required, specifically in Excel/Word/Outlook

Knowledge, Skills and Abilities 

• Manages own time with minimal direction
• Confident, articulate, and professional verbal and written abilities
• Communicates effectively with employees through listening, speaking, writing, and non-verbal cues
• Develops positive rapport with interpersonal departments, public, vendors and community groups
• Adjusts priorities based on work environment
• Reads, writes and communicates information such as, but not limited to, safety rules, operating and maintenance instructions, procedure manuals, and correspondence
• Ability to perform basic mathematical calculations.  Compute rate, ratio and percentage
• Identifies problems or challenges and develops and implements solutions 
• Available to occasionally work weekends for special events

License/Certification

• Valid driver’s license preferred

Physical, Environmental, and Safety Considerations
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Considerations

• Required to sit, use hands, reach with hands and arms
• Required to talk and hear
• Required vision abilities are close vision, distance vision, focus adjustment, and color vision.
• Repetitive work such as keyboarding

  Environmental Considerations

• Possible exposure to allergens
• Occasional exposure to outdoor weather conditions

Safety Considerations

• Use good safety awareness and judgment

Residency: Employees are encouraged, but not required, to become residents within the boundaries of the Waukegan Park District.

Note:  This job description in no way states or implies that these are the only duties to be performed by the employee in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.  All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Salary : $15 - $16