Administrative Assistant/6-12 Athletic Director Assistant

SUMMARY: A fast-paced part-time position, the High School Administrative Assistant and 6-12 Athletic Director Assistant plays a vital role in the day-to-day operation of the school and the District as a whole. The position will be 220 days with hours, Monday-Friday.

ESSENTIAL DUITES AND RESPONSIBILITIES include the following but are not limited to:

• Manage public calendar of events.
• Input Events including practices, Event Workers, Transportation, Concession Groups for Events.
• Create Athletic Event Programs for Volleyball, Football, Boys Basketball, Girls Basketball, Wrestling, Invites and WIAA Banquets.
• Input, maintain, and update athletic rosters in I/C, rSchool, and programs.
• Input Awards, Forms, & Fees.
• Communicate with High School Staff regarding Homecoming Program and Program Covers.
• Update Athletic Paperwork Files.
• Run paperwork reports for coaches.
• Request and assign event workers throughout the school year.
• Assist with arranging transportation with dates, events and times.
• Update Athletic Awards in Infinite Campus.
• Input students into extracurricular schedules. (Rosters due a week prior to practice beginning.)
• Monitor and distribute letters and bars for athletic banquet (Monitor Inventory).
• Communicate with Booster Club regarding athletic banquet slips and RSVPs
• Prepare for Athletic Banquet: get slips to players, coaches, bus drivers, collect completed slips, create document, collect money, and make program.
• Prepare money for ticket sales at extracurricular events.
• Do bank deposits of Athletic Income; log on Athletic Income Tracker Document.
• Monitor and Report Athletic Eligibility to Athletic Director, Coaches and Administration.
• Pull Academic Grades & Work and People Skills, End of each semester - Credit Minimums, Code Violations - Run Report.
• Run Face Summary Pages for Coaches.
• Assign student fees for athletics on Infinite Campus for Online Registration.
• Send Infinite Campus Reminders to Parents about Upcoming Events.
• Assist with Parent and Senior Nights.
• Post Semester Grades to Transcripts.
• Prepare a Master Schedule with counselors.
• Update any grades listed as incomplete.
• Update teacher, district assignments on Infinite Campus.
• Check for students not listed in class rank.
• Complete Second Semester Master Schedule Spreadsheet.
• Begin Master Schedule in January of each year.
• Complete Master Schedule spreadsheet for staff.
• Prepare all documents for graduation.
• Manage entry and withdrawal information.
• Check for and order Senior Honor Cords (3.5 or Better)
• Manage all SCN & ECCP Requests.
• Post Semester Grades to Transcripts.
• Post Transcripts, Complete Graduation Tab & Print Transcripts.
• Add counselors to new students and freshmen.
• Check for students not listed in class rank.
• Coordinate college representative visits and military visits.
• Prepare Quarterly Data Reports for School Board.
• Verify names for graduating seniors.
• Print credit summaries and schedules for the first day.
• Enter Student Non-Athletic Activities and Awards into Infinite Campus
• Manage summer school enrollment and completion, including enrollment, lunch and grades.
• Enter ACT retake scores in the assessment tab of IC.
• ACP Coordination and Planning (6th-12th Grades)
• Other Duties Assigned at Administrative Discretion

QUALIFICATIONS

• Must enjoy working with children at various stages of development and in a school atmosphere
• Commitment to high standards and ethics, and ability to maintain confidentiality.
• Ability to work as a motivated team member, takes direction and constructive criticism, and follows rules and procedures.
• Demonstrated proficiency in general office skills (typing at 45 wpm minimum, knowledge of word processing [specifically Microsoft Word], database, and spreadsheet software [specifically Microsoft Excel] with excellent organizational and communication skills.
• Demonstrated proficiency in Google applications.
• Ability and willingness to learn and be proficient in District software programs (attend trainings/workshops as required), and office machines to include the school intercom and phone system.
• Pleasant personality and telephone etiquette, and ability to be remain flexible and calm under pressure.
• A general office skills test will be administered. The results may have considerable bearing upon the screening process.
• Satisfactory background report as covered by Wisconsin Statute 19.32(1).
• Physical Examination/TB Assessment as covered by Wisconsin Statute 118.25.
• Valid Wisconsin Driver’s License.

EDUCATION AND EXPERIENCE

• High School diploma or equivalent.
• Minimum two (2) years office experience.

TERMS OF EMPLOYMENT

As provided in the WASD Employee Handbook for Support Staff.

EVALUATION

As provided in the WASD Employee Handbook for Support Staff.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is regularly required to operate a computer keyboard, mouse, and other components. The employee is regularly required to sit and talk or hear. The employee is occasionally required to lift and/or move objects up to twenty pounds. Specific vision abilities required by this job includes medium to close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Indoor office.
• Fast paced environment with interruptions.
• Noise level is usually moderate.
• Blood borne pathogen level exposure is HIGH.

REPORTS TO

Building Principal.

Job Type: Full-time

Pay: From $18.80 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $19