Project Coordinator, Medical Affairs

Wave Life Sciences is a biotechnology company focused on unlocking the broad potential of RNA medicines to transform human health. Our RNA medicines platform, PRISM, combines multiple modalities, chemistry innovation and deep insights in human genetics to deliver scientific breakthroughs that treat both rare and prevalent disorders. Our toolkit of RNA-targeting modalities includes editing, splicing, RNA interference and antisense silencing, providing us with unmatched capabilities for designing and sustainably delivering candidates that optimally address disease biology. Our diversified pipeline includes clinical programs in Duchenne muscular dystrophy, Alpha-1 antitrypsin deficiency and Huntington’s disease, as well as a preclinical program in obesity. Driven by the calling to “Reimagine Possible”, we are leading the charge toward a world in which human potential is no longer hindered by the burden of disease.

Description

The Project Coordinator is responsible for organizing and leading key processes and projects for the Global Medical Affairs organization within Wave Life Sciences. The Project Coordinator should be a highly motivated individual capable of working independently and facilitating discussions with senior leadership and staff. The ideal candidate will be detail-oriented, will enjoy working with computerized systems, and will think logically about improving workflow processes.

Experience

• Bachelor's Degree
• 1-3 years managing projects or processes

Responsibilities

• Operationalizes Wave’s Medical-Legal-Regulatory review process:
• Operationalizes Wave’s publication review and approval process:
• Assists with congress planning
• Manages critical databases (e.g., Veeva Med Comms vault, publication project management database, internal Sharepoint).
• Supports grants and sponsorship activity, contracting, and vendor onboarding activities by coordinating with Legal for review of CDA’s and contracts, and coordinating with Finance to execute purchase orders and contracts, for Medical Affairs and Patient Advocacy.
• Liaises with various functions (e.g., Patient Advocacy, Medical Communications, Medical Affairs) to assess materials that require review.
• Sets meeting agendas
• Facilitates discussion of materials with senior leadership, including Wave executives.
• Manages review and approval of nonpromotional materials through the Veeva Med Comms vault.
• Documents required changes and checks revised materials to ensure all changes have been incorporated.
• Ensures the process is conducted in compliance with the company’s SOP.
• Proactively identifies areas in which the process can be improved. 
• Coordinates with Veeva representative to assess impact of vault updates and alert users to changes that impact their experience in vault.
• Delivers reports to enable resource planning and material review.
• Liases with Medical Communications and key stakeholders to manage timely publication review and approval in compliance with company policy.
• Manages publication projects via company’s project management database.
• Runs periodic reports to enable resource planning and material review.
• Maintains publication bibliographies, and ensures archiving of select publication materials
• Coordinates congress planning meetings, including meeting agenda, minutes, and leadership of specific project work streams.
• Provides operational and logistical support as needed to support Medical Communications and Patient Advocacy activities, including exhibit booth shipping, set up, and related activities.

Key Skills

• Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
• Strong interpersonal skills, and a team player
• Excellent verbal and written communication skills
• Strong administrative and computer skills, including Word, Excel, and PowerPoint; familiarity with database functionality (back-end and user interface) 
• Ability to interact with senior leadership and professionals in and outside organization
• Ability to identify opportunities to improve efficiency and to respond effectively to the needs of the business
• Superior organizational skills and attention to detail; process-oriented
• Experience in executing on key objectives with a cross-functional scope

Wave Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Wave Life Sciences complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Wave Life Sciences expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Wave Life Sciences’ employees to perform their job duties may result in discipline up to and including discharge.

We value our relationships with professional recruitment firms. To protect the interests of all parties, and given the large volume of inquiries received from third-party placement agencies, we are not able to respond to all agency inquiries. We do not accept unsolicited resumes from any source other than directly from candidates for current or future positions. Submission of unsolicited resumes in advance of a signed agreement between our company and a placement agency does not create an implied obligation and, if an unsolicited candidate represented by a placement agency is hired, we are not obligated to pay a fee. Only approved recruitment firms will be allowed to provide services to Wave Life Sciences, USA.