Events Coordinator

Description

Department:  Food and Beverage 

FLSA:  Non-Exempt 

Updated:  1/2/2025

Position Summary: Assists the Events Manager in arranging and directing the activities of Club sponsored and member events in accordance with established policies and procedures. This position is responsible for overseeing and facilitating food and beverage service at private and Club functions with a focus on quality, exceptional service, budget adherence, and accountability. Works with other departments to ensure that members’ and guests’ expectations are exceeded, and the highest quality food and service are delivered.

Work Performed

· Assists Events Manager in arranging & planning banquets, luncheons, meetings, weddings and other social events in conjunction with culinary personnel; obtains & produces pertinent information needed for guest planning.

· Provides tours and offers suggestions in an effort to sell the Club’s facilities for the occasion being planned.

· Performs general office tasks not limited to word processing, preparation of presentations, spreadsheets and analysis.

· Responds to inquiries and takes reservations for member functions.

· Confirms reservation counts prior to events and provides to the appropriate departments.

· Facilitates the billing for all private and Club functions.

· Distributes weekly Banquet Event Orders (BEO), floor diagrams, supplements, and calendar of events to each department. Maintains the BEO postings in the kitchen.

· Maintains member event files through catering software programs.

· Creates printed materials for events including menus, place cards, and seating signage.

· Schedules appointments, answers the telephone, and acts as a receptionist when necessary.

· Assists in arranging decorations, entertainment, and other event rental needs.

Reporting Relationship: Events Manager and F&B Director

Supervises: Not Applicable

Compensation 

· $26 - $30 (DOE) 

· Medical, dental, and vision insurance 

· Participation in Club’s 401(k) plan 

· Paid time off 

· Holiday pay 

· Holiday bonus 

· Meals

Requirements

Minimum Requirements for Position:

• Associate's degree or extensive experience and knowledge in Food & Beverage.
• Proficient in using Microsoft Word, Excel, Outlook, and Canva.
• Organized and self-directed individual who is “business savvy" and a team player.
• Ability to handle confidential information in a private and professional manner.
• Excellent communication and listening skills. 
• Ability to manage multiple priorities and meet specific timelines.
• Ability to exercise independent judgment in business situations.
• Creative with a keen eye for detail.

Physical Requirements

· Required to work irregular and extended hours, including weekends and holidays.

· Ability to lift up to 35 pounds.

· Must be able to walk, stand, bend, and stoop for extended periods of time.

Salary : $26 - $30