What are the responsibilities and job description for the Accounts Payable Representative II Merchandise Payables position at Wawa?
Job Description
Job Summary : The Accounts Payable Representative II Merchandise Payables person is responsible for reconciling various A / P vendor accounts in order to ensure the vendor suppliers have taken payment based strictly upon established terms and conditions.
Principal Duties :
- Analyze and reconcile assigned weekly merchandise purchases against statements, as well as assisting in reconciling problematic vendor situation as they occur. Identify any variances and communicates discrepancies to the appropriate parties.
- Record and resolve invoicing issues by preparing and processing adjustments and / or correcting payments. Perform audit of payments to vendors on a weekly basis per current procedures.
- Prepare weekly proof of delivery analysis for each assigned vendor. Communicate any open issues to the vendor. Handle all related vendor inquiries to ensure they are answered in a timely, accurate and professional manner.
- Reconcile outstanding Proof of Delivery data / research and input A / P adjustments. Review proof of delivery data monthly by utilizing SAP to create a month end file for management review. Confirm balance with POD accrual journal entry at the end of each month.
- Review bi-weekly A / P Aging report, for specific vendor accounts, and keep vendor payments current (per individual contract terms).
- Assist and support the weekly and period end accounting close through the preparation of adjustments, reconciliations and supporting schedules for assigned vendors. Ensure assigned vendor accounts are reconciled in a timely and accurate manner.
- Audit and adjust weekly store purchases utilizing the SAP accounting system. Trace information to supporting documentation to ensure proper merchandising cost.
- Work with vendors as well as our Marketing, Strat Sourcing, and Master Data Departments to resolve pricing and / or volume variances to ensure proper payments are made, after initial training has been completed.
- Audit weekly store goods receipts against supporting documentation and resolve any problems with store personnel and with Inventory Accounting Assistant Manager.
- Clear vendor accounts in SAP by matching vendor sweep payments with liability created from Fintech. Verify payments made by treasury and match the cleared invoice report in SAP.
- Research and respond to vendor and store operations with respect to adjustments and payments.
- Perform special projects (analysis, reports, etc.) and other duties as assigned.
- Continue to support the new markets by reconciling additional vendors as assigned.
- Attend specific vendor meetings, in addition to coordinating meetings with all necessary parties if required.
- Assist in the training of Merchandise Payables associates. Provide feedback for interim and annual performance reviews.
Essential Functions :
Basic Qualifications :
Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com or 1-800-444-9292.
Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.
