Contracts and Billing Specialist

Contracts and Billing Specialist Framingham, MA   We are looking for a detail-oriented highly organized Contracts Billing Specialist to manage contracts and billing processes with various government agencies including the Department of Mental Health (DMH), Department of Children and Families (DCF), Department of Elementary & Secondary Education (DOE), and others. The Contracts Billing Specialist reports to the Director of Revenue. Responsibilities include full cycle processing of contracts assigned, ensures accurate and timely billing, maintains clean and current AR aging balances, transaction review, financial oversight, and maintains compliance with reporting requirements. The Contract Billing Specialist will develop a comprehensive understanding of contractual requirements set by the state. The Specialist will interpret contractual regulations and provide accurate financial data to program directors and senior staff on an ongoing basis. This position requires a proactive, detail-oriented professional with expertise in contract billing, compliance, and exceptional customer service. Serving as the main point of contact for fiscal contract administration, the role involves close collaboration with program teams and the finance department. Candidates with experience in project accounting, financial analysis, or a similar contract role within a non-profit are well-suited for success in this position. We offer a hybrid work schedule, working two days from home and three days in the office. The hybrid schedule will begin after 90 days of successful employment. Salary Range: $60,000.00 - $75,000.00/year  sign on bonus (half paid after 30 days of employment and the other half paid after 90 days of employment/pro-rated for part time). What you would do: Billing and Reporting: Monthly, generates billing by required deadlines. Process DCF and DMH billing, including reviewing invoices, resolving discrepancies, and reconciling accounts. Work in various external systems to complete billing to include but not limited to I-Family, EIM, EIM, DOE and other systems and related reporting.   Prepare and submit accurate billing for the Wayside Academy school program. Monitor and track billing activities to ensure accuracy and consistency.   Supports the contracts of a highly complex programs that require multiple billing methods (i.e. unit rate and accommodation rate)   Process journal entries for month-end close as needed. Research & identify solutions to challenging compliance, financial management, and operational issues. Understands when to seek guidance from supervisor on more complex matters. Analyze financial data and generate reports related to billing and contract performance. Utilizes Acumatica accounting system to record customer billing and revenue. Reconcile accounts and resolve discrepancies in collaboration with the accounting team. Identifies and explores opportunities for continuous quality and process improvements that have a positive impact on the department and our customers. Provide support with annual reporting requirements to include but not limited to: annual financial audit, SEFA, OSD, and UFR. Support to the Third-Party Billing department and other duties may be assigned as required by the needs of the department. Competencies/Traits of our Superstars: Demonstrated experience with leading work groups, providing training or mentoring. In-depth knowledge of sponsored projects administration, cooperative agreements, and/or sponsored contracts. Expert knowledge of state, policies, requirements, and procedures. Commitment to continuous quality improvement and customer service, ability to interact well with a wide range of internal and external contacts. Strong written and verbal communications skills, ability to communicate complex issues in a concise and effective manner. Able to work independently or as part of a team and accepts guidance and feedback from supervisor. Intermediate skills in computer applications including Microsoft Excel, Word, and Outlook. Ability to work with a sophisticated database system to maintain fiscal and administrative records. Solid understanding of financial accounting concepts. Flexible and adapts well to change. Ability to work effectively under tight deadlines. Strong critical thinking and analytical skills and ability to problem solve. Demonstrates strong attention to detail and has excellent organizational skills. Non-Profit experience preferred. Minimum Requirements: At least three (3) years of experience in contract billing or related field that included financial analysis or other relevant experience. Bachelor’s degree in business administration, finance, or accounting preferred; or four additional years of related experience.

Salary : $60,000 - $75,000