Project Coordinator

Overview
We are seeking a highly organized and driven Project Coordinator to support the successful execution of our construction and fabrication projects. This position will act as a central hub for project scheduling, reporting, and coordination across departments. The ideal candidate has experience in schedule development, data tracking, and cross-functional communication. Working closely with Project Managers, Superintendents, Engineers, and Department Leads, the Project Coordinator ensures projects stay on track, on budget, and meet quality expectations.

Duties

• Qualifications:
• Minimum of 1 year of administrative, project coordination, or scheduling experience.

Responsibilities:

Project Scheduling & Coordination

• Develop and maintain master project schedules using Microsoft Project or equivalent tools.
• Create conceptual schedules for bidding and budgeting with limited data when required.
• Collaborate with Project Managers and Superintendents to finalize baseline schedules before project kickoff.
• Facilitate weekly updates of schedules, including five-week look-ahead timelines.
• Identify potential scheduling conflicts and assist in developing proactive solutions.

Reporting & Documentation

• Lead weekly Job Status and Expedite Report meetings by compiling schedule data, estimates, and department updates.
• Maintain and update department-specific Gantt charts (Engineering, Detailing, Machine Shop, Fab Shop, Field).
• Track and distribute updated shipping dates and required quality control documentation.
• Generate and maintain Rework Reports and Control Charts, working closely with department leads to monitor and reduce rework.
• Maintain Estimated vs. Actual Reports and track performance variances.

Project Administration & Support

• Track and release Bills of Material and drawings for construction after approval from Engineering and Detailing teams.
• Print, stamp, and distribute construction drawings; maintain logs for drawing revisions.
• Assist with preparation of performance reviews for Engineering, Detailing, and Project Management personnel.
• Support company policies and safety initiatives while helping leadership assess future equipment, training, and staffing needs.
• Execute subcontractor agreements and manage documentation for subcontractor onboarding.
• Assist in job financial projection setup (final review by Project Manager or Engineering Manager).

o Initiate quote/estimate setup and assist in quoting small parts or miscellaneous fabrication jobs.

Miscellaneous

· Perform special projects/reports as necessary

· Perform other duties as assigned

· Meet or exceed department and company goals

· Prioritize your work and maintain high quality standards

· Strive to accomplish department goals

• Strong proficiency in Microsoft Project or other scheduling/task management tools.
• Experience with Microsoft Office; AutoCAD knowledge is a plus.
• Excellent written and verbal communication skills.
• Highly organized and detail-oriented, capable of managing multiple priorities.
• Able to work independently while also collaborating cross-functionally with various teams.
• Positive, professional attitude with a commitment to continuous improvement and team success.
• Must maintain confidentiality with sensitive project and personnel data.

Job Type: Full-time

Pay: $59,935.00 - $64,256.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Compensation Package:

• Hourly pay

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Lebanon, OR 97355 (Required)

Ability to Relocate:

• Lebanon, OR 97355: Relocate before starting work (Required)

Work Location: In person

Salary : $59,935 - $64,256