Accounts Payable/Receivable Administrator

Position Summary: The Accounts Payable/Receivable Administrator is responsible for managing the company's incoming and outgoing payments, ensuring that financial transactions are accurately recorded, and maintaining the accounts receivable ledger. This role involves close collaboration with customers, the sales team, and other departments to ensure timely and accurate payment collections, as well as resolving any billing issues or discrepancies.

Key Responsibilities:

Invoice Creation and Management:

-Prepare and send customer invoices based on sales orders and contracts.

-Ensure that invoices are accurate and comply with contractual terms.

-Maintain records of all invoicing transactions.

Payment Processing:

-Process incoming payments from customers (via checks, wire transfers, credit cards, etc.).

-Apply payments to customer accounts, ensuring accurate posting to appropriate accounts.

-Monitor and process customer remittances.

Collections and Follow-Up:

-Proactively follow up on overdue accounts to ensure timely collections.

-Communicate with customers regarding payment status, disputes, or adjustments.

-Work with the sales and customer service teams to resolve billing issues.

Account Reconciliation:

-Reconcile accounts receivable subledger to the general ledger.

-Investigate discrepancies and resolve outstanding issues promptly.

-Perform monthly aging analysis and provide reports to management.

Reporting:

-Prepare and present regular accounts receivable reports, highlighting key performance metrics such as Days Sales Outstanding (DSO), outstanding balances, and overdue accounts.

-Assist with month-end and year-end financial close processes, including account reconciliations.

Customer Account Management:

-Maintain accurate customer records, including contact details, payment terms, and transaction history.

-Provide support to customers regarding invoice inquiries, payment status, and credit limits.

Compliance and Internal Controls:

-Ensure compliance with company policies, accounting standards, and legal regulations regarding accounts receivable practices.

-Assist with internal and external audits as necessary.

Other Duties:

-Assist with other finance-related tasks as required.

-Participate in process improvements for accounts receivable functions to enhance efficiency and accuracy.

Skills and Qualifications:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: 2 years of experience in accounts receivable, bookkeeping, or finance-related roles.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and MS Office, especially Excel.
• Attention to Detail: Strong ability to identify errors or discrepancies and correct them promptly.
• Communication Skills: Excellent verbal and written communication skills to deal with customers and internal teams.
• Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Problem-Solving: Ability to handle payment disputes and complex billing inquiries efficiently.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Work Location: In person

Salary : $20 - $22