What are the responsibilities and job description for the Assistant Office Manager position at Webb Automotive Group?
Payroll Coordinator- Full Time
The mission of the Payroll Coordinator is to support the Office Manager with the smooth operation of the dealership’s Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.
About Us
Webb Automotive Group is a family-owned company that has experienced remarkable growth over the past 50 years, establishing a strong presence throughout Illinois and Northwest Indiana. At Webb Automotive Group, we encourage embracing change, continuous learning, and innovation to foster career growth. We believe in providing a supportive learning environment where our employees learn from each other and stay at the forefront of industry best practices.
Responsibilities
The mission of the Payroll Coordinator is to support the Office Manager with the smooth operation of the dealership’s Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.
About Us
Webb Automotive Group is a family-owned company that has experienced remarkable growth over the past 50 years, establishing a strong presence throughout Illinois and Northwest Indiana. At Webb Automotive Group, we encourage embracing change, continuous learning, and innovation to foster career growth. We believe in providing a supportive learning environment where our employees learn from each other and stay at the forefront of industry best practices.
Responsibilities
- Assist with payroll and maintaining employee records, including vacation accruals
- Oversee Business Office operations, ensuring staff efficiency and accuracy
- Maintain high dealership customer satisfaction standards
- Review schedules, accounts, and work-in-process daily for accuracy
- Process accounts receivable/payable, reconcile vendor statements, schedules, and cash reports
- Ensure a proactive accounts payable system to optimize cash flow and compliance with invoice standards
- Prepare and submit tax reports, deposits, and returns timely
- Assist in automating systems, establishing controls, and maintaining monthly standard entries
- Support factory programs (e.g., incentives and rebates) to ensure prompt payments
- Help hire, train, and motivate Business Office staff
- Foster a stable team through performance reviews, updated job descriptions, and effective meetings
- Provide cross-training to ensure coverage of all Business Office roles
- Maintain ethical practices, professional standards, and secure record-keeping systems
- Build strong relationships with factory personnel and upper management, ensuring open communication
- Control departmental expenses and support audits or special projects as needed
- Assist the Office Manager with any further duties as required
- Accounting Degree preferred
- High School Diploma or equivalent required
- Previous payroll experience required
- Good verbal and written communication skills
- Highly motivated, organized, reliable and detail-oriented
- Can-do attitude with ability to work independently within a team environment
- Previous Dealership experience desirable
- Competitive pay at $22-24/hr
- Health insurance- Company contributes a portion to cost
- Dental, Vision, Assurity, and LifeLock insurance options available
- Paid Life Insurance
- 401(k) with company matching
- Paid Time-Off
- Family owned and operated
- Positive work environment
Salary : $22 - $24
