Administrative Clerk, JJAEP

Job Summary

The JJAEP Administrative Clerk performs secretarial and administrative work for the JJAEP principal and staff. Duties involve organizing, coordinating, and managing a school office's clerical activities and communications; performing varied and responsible secretarial duties; serving as a clerk to the Principal and other school staff; providing specialized assistance and information to students, parents, faculty, and others. Work is performed with independence within established policies and procedures.

Major Duties

• Performs non-routine and highly skilled secretarial work for JJAEP administrators.
• Understand, interpret, apply, and explain State, District, County, and Building rules, regulations, policies, and procedures related to school operations, programs, and services.
• Maintain the JJAEP school calendar and schedule.
• Oversees establishing and maintaining office procedures, bookkeeping, and records-keeping systems.
• Responsible for processing purchase orders and employee time records.
• Handles requests for general information, complaints, and inquiries regarding JJAEP policies and procedures.
• Accurately prepares state and district reports from raw data, which includes generating charts and graphs on the computer.
• Schedule meetings, appointments, and conferences for the Principal as requested.
• Order, receive, store, and maintain office supplies.
• Enroll/Register students.
• Provide first aid to ill and injured students, as necessary, with training.
• Assures coordination of both verbal and written information to building employees.
• Completes special projects as assigned. ? Coordinate classroom coverage as needed.
• Coordinate student transportation with the student’s home district, parents, and transportation supervisors as needed.
• Handle building finances and financial reporting relevant to JJAEP.
• Performs any other duties as assigned.

• Ability to communicate orally and in writing in the English language and orally in the Spanish language.
• Must be proficient in the use of computers and Microsoft Software.
• Must have experience in the use of office equipment.
• Must have strong communication, computer, and interpersonal skills.
• Must learn and utilize new software programs as systems are upgraded.
• Must have excellent keyboarding skills and good grammatical spelling and punctuation.
• Ability to establish and maintain effective working relationships with staff and the school community.
• Ability to perform duties in full compliance with state requirements and Board policies.
• Knowledge of county and departmental policies and procedures.
• Skill in prioritizing and organizing work.
• Must have strong communication, computer, and interpersonal skills.
• Must have the ability to learn and utilize new software programs as systems are upgraded.
• Must have excellent keyboarding skills and good grammatical spelling and punctuation.
• Ability to apply current research and theory knowledge in a specific field.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to perform duties in full compliance with district requirements and Board policies.
• Experience in organizing varied and involved projects.
• Experience in working effectively with administrators and other staff personnel.
• Experience with the operation of computers and software.

Minimum Qualifications

• Must have a High School Diploma or GED from an accredited institution.
• At least two (2) years of work experience in clerical functions.

Supplemental Information

Complexity/Scope of Work

• The work consists of related clerical duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide clerical support for the department's operations. Successful performance contributes to the efficiency and effectiveness.

• Moving self in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 5 pounds in all directions.
• Operating machinery and/or power tools.
• Driving a County vehicle or a personal vehicle for County business.
• Working small and/or enclosed spaces.
• Light work that includes carrying objects up to 20 pounds.

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.

• Drug and Alcohol Policy applies to this job. Pre-employment drug/alcohol testing, Motor Vehicle Record (MVR), and criminal background checks are required.
• This position is not covered under Civil Service; however, all other Webb County policies apply.

• If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.

Webb County provides a variety of benefits available to employees.
Please visit the Risk Management website for more details.
https://www.webbcountytx.gov/RiskManagement/EmployeeBenefits/

The following list of benefits is offered only to benefits-eligible employees in Full-Time positions:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Wellness Program
• Life Insurance
• Ancillary products
• Employee Assistance Program*
• Employee Clinic*
• Vacation and sick leave
  • Accrual rates increase based on years of service
• Sixteen (16) County-observed holidays and four (4) personal holidays
• Retirement benefits (TCDRS)**

• Available to ALL employees