Administrative Specialist II

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Administrative Specialist II

Requisition Number

S01961P

Position Category

Staff

Campus Location

Weber State University - Ogden, UT

Hours per week

Months per year

Alternate work schedule

Pay Grade

Salary

FLSA

Non-Exempt

Job Summary / Basic Function

The incumbent who serves in this position will provide administrative support to ensure efficient operation of the PA program and will support the program director and faculty through a variety of tasks related to organization and communication, including but not limited to the following :

• Preparation and submission of accreditation reports, self-study reports, and site visits as directed.
• Monitoring, set up, and file maintenance for the program as directed by the program director.
• Process, submit and reconcile expense reports. Maintain records for all program budget purchase orders, P-card purchases, expense reports, etc.
• Design and draft general correspondences, memos, charts, tables, graphs, signs, etc. Proofread copy for spelling, grammar and layout, and modify as appropriate.
• Responsible for taking minutes at committee meetings.
• Organize, coordinate and schedule faculty / staff travel arrangements including itineraries, briefing materials, appointments, and arrangements for conferences and lodging.
• Arrange meetings and special events (graduation, receptions, etc.) as needed by reserving meeting space, arranging food service (if needed) and working with the Facilities for room set-up (if needed). Order regalia for academic occasions.
• Facilitate orientation process for guest lecturers and adjunct faculty and ensure all preparations are in order for learning activities.
• Perform other duties as assigned.

Required Qualifications

Required :

Preferred Qualifications

Preferred :

A successful candidate will be willing to

Background Check?

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date

01 / 09 / 2025

Review Date

01 / 19 / 2025

Job Close Date

Open Until Filled

Notes to Applicant

The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package .

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and / or resume must contain average number of hours worked per week and the dates of employment (i.e., month / year to month / year or month / year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin January 19, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment.

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ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position

Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and / or fingers. - Word processing, Data management

Physical Requirements of this position

Light work. Exerting up to 20 lbs of force occasionally and / or up to 10 lbs of force frequently and / or a negligible amount of force constantly to move objects. Use of arm and / or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.

Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have close visual acuity to inspect small defects, small parts at distances close to the eye., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).

The conditions the worker will be subject to in this position.

None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (

jobs.weber.edu

Open Ended Question)

Documents Needed to Apply

Required Documents

Optional Documents

Salary : $35,500