What are the responsibilities and job description for the Administrative Specialist II position at Weber State University?
Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Administrative Specialist II
Requisition Number
S01993P
Position Category
Staff
Campus Location
Weber State Davis - Layton, UT
Hours per week
40
Months per year
12
Alternate work schedule
Pay Grade
N24
Salary
FLSA
Non-Exempt
Job Summary/Basic Function
High School Dual Enrollment (HSDE) is a program that allows high school students to earn college-level credits while completing their high school credentials. Concurrent enrollment courses are taught at the high schools, with students paying $5 per credit hour. This allows students to access college-level courses at a significantly reduced rate where students can earn a credential when graduating high school.
The Administrative Specialist II for High School Dual Enrollment at Weber State University will support the coordination and administration of the Dual Enrollment programs, including Concurrent Enrollment and Early College. This role involves handling various administrative tasks, providing student support, and meeting the needs of the office and staff.
This is a mid-level position that assists students, faculty, administrators, and third parties (parents, spouses, designated representatives, etc.), with the following programs/processes: academic records & transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships.
The position is the administrative specialist for the office and includes responsibilities such as reconciling P-cards, ordering supplies, onboarding new hires, supervising student workers, and performing other office duties.
Key Responsibilities:
The Administrative Specialist II for High School Dual Enrollment at Weber State University will support the coordination and administration of the Dual Enrollment programs, including Concurrent Enrollment and Early College. This role involves handling various administrative tasks, providing student support, and meeting the needs of the office and staff.
This is a mid-level position that assists students, faculty, administrators, and third parties (parents, spouses, designated representatives, etc.), with the following programs/processes: academic records & transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships.
The position is the administrative specialist for the office and includes responsibilities such as reconciling P-cards, ordering supplies, onboarding new hires, supervising student workers, and performing other office duties.
Key Responsibilities:
- Provide administrative support to the Dual Enrollment Program Executive Director and staff.
- Assist with student admissions, registration, and enrollment processes.
- Coordinate and schedule advising appointments, meetings, and events.
- Assist in the preparation and distribution of program materials and communications.
- Support in organizing program-related events and activities.
- Address inquiries from students, parents, and school counselors regarding the dual enrollment process.
- Assist in managing the department budget.
- Supervise student workers and ensure office coverage.
- Perform other related duties as assigned
This is an in-person position located at the Davis Campus.
Required Qualifications
Required:
- High School diploma or equivalent
- Two years of related experience
Preferred Qualifications
Preferred:
- Administrative support experience, preferably in an educational setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Familiarity with academic processes and student support services is a plus.
A successful candidate will be willing to
Background Check?
Yes
Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date
01/29/2025
Review Date
02/09/2025
Job Close Date
Open Until Filled
Yes
Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin February 9, 2025. Position will remain open until filled.
Criminal background check required as a condition of employment.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin February 9, 2025. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/24793
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position
Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position
Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Salary : $5
