Sales Administrative Assistant/Office Manager

Description

Position at WebMD

Jobson Healthcare Information (JHI) is a premier healthcare information and marketing services provider, with leading positions in a variety of growing healthcare markets such as pharmacy, eye care, clinician (physicians, nurse practitioners and physician assistants) and the managed markets (managed care, hospitals and government). Through its diversified, multi-media portfolio of marketing services, information databases, publications, medical education programs, events, websites and other digital and traditional media services, JHI is uniquely positioned to inform and educate a highly targeted network of approximately one million healthcare professionals across multiple specialties.

WebMD is an Equal Opportunity / Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

General DescriptionThe Sales Administrative Assistant / Office Manager is responsible for supporting the Senior Manager, Strategic Accounts and Sales Team by performing administrative functions associated with the sales and execution of print and digital advertising, special projects and live promotional events with the principal intention of helping to maximize sales and revenue growth.The position is also responsible for helping create sales aids, generate metrics and outcomes reports, and work within several corporate databases associated with sales procurement, including Sales Force. In addition, the individual is responsible for supporting the Publisher and ancillary office staff with secondary activities, such as the reception area, mail, document printing / scanning and shipping requests.Job Responsibilities :

• Assist with the completion of client / agency proposals, and create and collect insertion orders from clients for print and digital advertising, special projects and live events.
• Regular data entry into Sales Force database for the Senior Manager’s sales territory.
• Track and manage PO’s and submit to appropriate personnel for client invoicing.
• Track and manage premium advertising positions, rate tables and print / digital materials.
• Create monthly reports and analyze data for client e-blasts and website statistics.
• Track, manage and maintain files for letters of agreements, contracts and grants.
• Help create proposals and power point presentations for marketing and sales presentations.
• Make restaurant reservations for client meetings or large group events during industry meetings.
• Oversee Senior Manager’s calendar and travel schedule and communicate to client and staff as necessary.
• Handle client requests for media kits, marketing materials, print closing dates and ad materials.
• Set up reminders and / or tasks in Goggle Calendar for Senior Sales Manager
• Mail or ship information and marketing materials to trade shows, hotels and clients, as needed.
• Handle all requests and must be accessible to clients while Senior Sales Manager is traveling.
• Assist with tracking / logging of Senior Sales Manager’s business / travel expenses.
• Assist live business unit operators track and manage registrant lists of dinner invitations and RSVP lists.
• Assist office staff with secondary, day-to-day functions, such as the reception area, printing / scanning runs and ancillary shipping requests.
• Other duties as assigned

Qualifications :

Travel :