What are the responsibilities and job description for the Sr Mgr, Event Planning position at WebMD?
Job Description:
MedscapeLIVE! is looking for a Senior Manager, Event Planning who is responsible for managing the logistics for multi-day conferences while collaborating with key stakeholders to ensure flawless execution of each event. The applicant should be a highly organized and detail-oriented with the ability to prioritize and excel in a deadline driven environment. The applicant should also have excellent problem-solving, critical thinking, and conflict resolution skills, and be adept at internalizing and distilling issues and providing real-time guidance to team members.
Tasks and responsibilities:
Skills:
Qualifications:
MedscapeLIVE! is looking for a Senior Manager, Event Planning who is responsible for managing the logistics for multi-day conferences while collaborating with key stakeholders to ensure flawless execution of each event. The applicant should be a highly organized and detail-oriented with the ability to prioritize and excel in a deadline driven environment. The applicant should also have excellent problem-solving, critical thinking, and conflict resolution skills, and be adept at internalizing and distilling issues and providing real-time guidance to team members.
Tasks and responsibilities:
- Lead and manage the events team to ensure flawless execution of proprietary conferences within the US
- Oversee the sourcing process to identify viable options that not only fit conference specs but offers flexibility in terms of contract negotiations, meeting space, sleeping rooms, food & beverage, and AV
- Prepare draft budgets for conferences based on venue costs, event schedule, and historical performance
- Venue management including but not limited to arranging guest sleeping rooms, meeting space, food & beverage, and meeting materials
- Evaluate the experience, feedback and results for each conference and recommend changes to implement for future events
- Attend conferences as the onsite events lead to oversee logistical details with the hotel and onsite staff
- Ensure planned expenses are tracked and updated in the system for proper forecasting and reconciliation
- Ensure all event reconciliations are completed on-time and cost savings are tracked/reported
- Train all staff including freelancers on the Proprietary Conference business and internal processes surrounding the planning and onsite execution of these events
- Adhere to the internal processes surrounding the planning and onsite execution of the Proprietary Conference events
- Continuously identify opportunities to improve internal processes and the onsite attendee experience
- Participate in available training opportunities as directed by leadership
Skills:
- A team player with proven ability to work in a highly deadline-driven, fast-paced environment
- Someone who enjoys event planning and has a strong eye for detail
- An individual who knows how to motivate and lead high performing teams
- A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
- Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
- Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate
- Someone who can positively receive feedback to improve performance
- High professionalism and easy rapport in building collaborative work relationships
- Can work weekends and travel for conferences
Qualifications:
- CMP certification highly recommended
- Minimum 7 years’ experience required in conference/event planning, preferably in the healthcare industry
- Minimum 3 years’ experience managing or supervising a team of event professionals of 3 or more
- Experience planning and managing multi-day events up to 500 attendees
- Expert knowledge of MS Excel and all other Microsoft office software
- Working knowledge of Google Applications
- Must have strong written and verbal communication skills
- Knowledge of Workfront is a plus
- Domestic travel required, up to 40% travel time, including nights and weekends
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