Office Clerk III - Front Desk Coordinator (Provisional)

Job Details

Position: Office Clerk III (Front Desk Coordinator)
Department: Parks & Recreation
Starting Pay: $21.53 - $28.41 per hour
Category: Full Time
Job Location: Webster Recreation Center, 1350 Chiyoda Drive, Webster, NY 14580
Apply By: February 25, 2025
How to apply: Complete an application and apply by email to HR@WebsterNY.gov

The Town of Webster is recruiting for an Office Clerk III to coordinate the Front Desk of the Recreation Center. This is a civil service provisional* appointment. Webster residency is preferred. This is a 40-hour work week position, working Monday - Friday with some weekends required.

• Provisional candidates must meet the minimum requirements established by Civil Service, sit for the next examination for the position and be reachable on the resultant civil service list.

Typical Duties: (including, but not limited to)

• Manage and assign duties and shifts to multiple part time employees including evenings and weekend shifts
• Responsible for front desk/reception function for the Recreation Center and maintaining positive atmosphere for facility users, greeting customers and the public
• Register program participants in programs, memberships and reserve rooms/lodges as needed
• Perform all functions within department registration system (RecTrac) including running reports, monitoring membership data and building schedule
• Assist department finance staff with vouchers and payroll
• Perform various clerical tasks such as department asset disposition, department staff meeting minutes.
• Process Park and Property use Permits in conjunction with the Town Clerk

Preferred Qualifications:

• Office clerical and computer experience
• Customer service focus
• Supervisory experience

Minimum Qualifications:

• Provisional applicants must meet the minimum requirements established by Civil Service, sit for the next examination for the position and be reachable on the resultant civil service list.
• Civil Service qualifications: graduation from high school or possession of a GED, plus EITHER
  • Successful completion of at least 30 credit hours from a college or university; OR
  • 1 Year office clerical or secretarial^ experience; OR
  • An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

^ Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.