What are the responsibilities and job description for the Accounts Payable Analyst position at Wego Chemical Group, LP?
Job Description
Job Description
Wego Chemical Group is a global distributor and sourcing partner of chemicals and ingredients. We are an established player in the global specialty chemical markets, providing end-use manufacturers across industries in North America, LATAM, & EMEA with end-to-end supply chain solutions from across the globe. Our team has been operating for over 45 years, serving customers in over 25 countries, with 200 professionals in 9 offices strategically located across 4 continents. Wego is family owned and operated, with 3 members of ownership across 2 generations actively serving in leadership as CEO, COO, and CCO.
Job Summary
The Accounts Payable (AP) Analyst reports to the AP Manager and is responsible for handling vendor queries, processing payments timely in Oracle, and maintaining the accuracy of the AP subledger in the Financials. The AP Analyst adheres to key performance indicators to maintain efficiency and accuracy in all tasks.
Responsibilities
- Prepare the cash projections daily for material purchase orders (POs) and weekly for incidental expenses (non-PO). Analyze the “pay planning” report and “vouchered but not created invoice” report daily. Apply payment in Oracle accurately for all Legal Entities.
- Prepare payment templates in Oracle and ensure accuracy of suppliers’ wire instructions, monitor execution of payments by reviewing current bank balances.
- Maintain “late payment” tracker and collaborate with other departments to resolve issues (sourcing offices, logistics etc.)
- Provide professional responses to vendor payment inquiries in Freshservice, and proactively reach out to vendors to reconcile current payments with their statements.
- Resolve complex AP / IT tickets and guide / train the AP Specialists team in Philippines.
- Lead month-end close for AP activities, including reconciling the AP subledger to the General Ledger (GL), netting off intercompany AP and AR transactions, and reconciling bank accounts with the GL and advance payments to suppliers.
- Maintain accuracy AP subledger in Oracle by applying prepayments to outstanding balances for all legal entities, netting-off difference in currency translation, proceeding with write up / offs for legacy issues.
- Initiate the new supplier onboarding process by providing the compliance documents required (e.g., Tax ID, Vendor Form, Bank Instructions) to AP Manager as per Wego’s guidelines.
Key Qualifications
