Billing Specialist-Research Animal Resource Center

Title: Billing Specialist-Research Animal Resource Center

Location: Upper East Side

Org Unit: Administrative Finance and Info Services

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $29.15 - $32.91

• As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices
  
  

Position Summary

Performs administrative and billing functions associated with the purchasing, maintenance, lab work, housing, and supplies for animal care and use.

Job Responsibilities

• Creates annual LOC’s. Monitors and alerts when funding is nearly exhausted. Serves as the resource to investigators and staff on issues related to billing, animal orders and related transactions.
• Reviews and updates data in the internal billing system, ensuring appropriate funding information. Submits billing data for processing.
• Submits payment requests to Accounts Payable for all invoices from research animal vendors, invoices for shipping and disposal of animals. Ensures proper processing of payments to vendors and follows up on unpaid invoices when necessary.
• Performs quality control assessments on census and other data provided to ensure data integrity. Escalates any discrepancies and assists in resolving such discrepancies.
• Monitors any outstanding accounts; maintains contact with appropriate parties in order to recover the outstanding amounts. Reports any repeat or pertinent offenders.
• Serves as resource person to investigators and CCMP employees on issues related to billing, including inquires regarding monthly invoices and available funding sources.
• Maintains various animal and department records for receipt of animals, bills, purchase orders, finance reports, etc.
• Maintains database of current investigator charge accounts, miscellaneous charges, cost recovery data and other pertinent records.
• Produces and analyzes reports, projections, benchmarks and graphs relating to census activities and growth, and other departmental services.
• Assists with the preparation of the United States Department of Agriculture (USDA), Public Health Services (PHS), NY State Department of Health and American Association for the Accreditation of Laboratory Animal Care (AAALAC) annual reports.
• Prepares SOPs as necessary for area responsibilities. Maintains familiarity with and working knowledge of relevant departmental Standard Operating Procedures (SOP’s).
• Performs other duties as required including assuming select Animal Inventory Assistant, Administrative Assistants, and System/Finance Analyst responsibilities in their absence.
  
  

Education

• High School Diploma
  
  

Experience

Bachelor's degree is preferred. Equivalent years of professional experience can be considered in lieu of a degree.

Approximately 2 years of office experience.

Knowledge, Skills And Abilities

• Excellent communication skills (both verbal and written).
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and work under pressure; ability to prioritize competing demands and complete action items efficiently with minimal supervision to meet deadlines.
  
  

Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.