Accounts Payable

This description is representative of the duties and responsibilities an employee encounters while performing the essential functions of this job in addition to the qualifications required of an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary:

The Accounting Manager will plan and direct the accounting activities of the department.
All employees of Weisinger Incorporated must agree to perform work out of town or at night, on the weekends and on holidays with short notice and for an extended period as needed.

Supervisory Responsibilities

Manages the accounting staff who are responsible for financial reporting, billing, and collections.
Recruits and hires accounting and financial staff and conducts performance evaluations.
Coordinates training programs for new staff and identifies training needs for current staff.

Duties and Responsibilities:
The following list includes essential duties and responsibilities. Other duties may be assigned. Perform all activities in accordance with all policies, principles, and procedures established by the Department and Weisinger Inc. Management and Board of Directors.

• Establishes internal controls and guidelines for accounting transactions and budget preparation.
• Oversees preparation of business activity reports.
• Advise A/P when coding invoices.
• Review and assist HR on weekly reports, as needed.
• Review weekly A/R deposits for accuracy.
• Collect and organize reports to provide to an external accountant. Ensure copies are kept internal on server.
• Prorate any monthly expenses to other departments / locations and review annually.
• Review General Ledger for any discrepancies and process adjusting journal entries as needed.
• Oversee management of company financial records archive in accordance to approved retention schedule.
• Oversees the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or financial reporting standards.
• Responsible for tax planning throughout the fiscal year.
• Audits accounts to ensure compliance with state and federal regulations; coordinates with outside auditors and provides needed information for the annual external audit.
• Perform all independent and team efforts in a professional and timely manner.
• Ensures compliance with local, state, and federal government requirements.
• Performs other related duties as necessary or assigned.

Qualifications
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Strong working knowledge (5-7 years' experience) of job costing and construction accounting, preferred.
Knowledge of QuickBooks and other accounting software.
Strong working knowledge of financial reports (ie profit and loss; balance sheet).
Bachelor's degree from 4-year college required.

Certificates, Licenses, Registrations
CPA a plus

Language Skills
Ability to read a limited number of two and three syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak appropriate financial information to employees and vendors.

Mathematical Skills
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to understand technical information and utilize analytical and critical thinking to process information accurately.

Computer Skills

Basic personal computer skills including electronic mail, word processing, spreadsheet, etc. Knowledge and experience with QuickBooks is preferred and/or required to learn.
Proficient with basic office equipment including phone, printer, fax machine, copier and calculator-10 key.

Physical Demands

Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
Close vision (clear vision at 20 inches or less).
Exerting up to 10 pounds of force to lift, carry, pull or otherwise move objects.
Sitting, sedentary physical activity performing non-strenuous daily activities of an administrative nature.
Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate noise (examples: business office with computers and printers, light traffic).
Regular work hours (Monday-Friday, 8am-5pm).