What are the responsibilities and job description for the Administrative Assistant, Principal Gifts position at Wellesley College?
At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume / cv and cover
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Job Posting Title
Administrative Assistant, Principal Gifts
Job Description Summary
Administrative Non-Exempt
Job Description
Position Summary
The Administrative Assistant provides administrative support to the Principal Gifts frontline fundraisers to assist them in their outreach to and solicitation of gifts from the College's strongest potential supporters.
Primary Position Responsibilities
- Coordinates travel planning and meeting scheduling, drafts briefings, and enters debriefing reports.
- Assists with electronic and printed correspondence to donors and prospective donors, as well as internal communications among colleagues; and assists other team members collegially.
- Manages data and reports to track, produce, and distribute, in a timely way, accurate lists about prospects, prospect and donor visits, etc.
- Completes prospect coding, tracking all donor activity including visits, phone conversations, and correspondence in the Development database (Affinaquest).
- Coordinates all necessary material for complex high-level briefings including detailed itineraries, research, briefings, and relevant attachments.
- Assists in the planning, tracking, and execution of a full range of high-level cultivation, donor engagement, stewardship, and thank-you events.
- Creates project action items and production timelines; coordinates with fundraisers to assist in the development of briefings.
- Completes donor event participation tracking in Affinaquest.
- Produces reports summarizing event participation and other event reporting as required.
- Completes expense reports and ensures that appropriate reimbursements are made; reconciles expense statements.
- Assists other Development Office administrative assistants as needed in a collegial and team-oriented fashion.
- Works on other projects and duties as assigned.
The Administrative Assistant supports all activities involved with the cultivation, solicitation, and stewardship of prospects and donors. Provides high quality work in a fast-paced environment with multiple competing deadlines, exercising the utmost discretion at all times.
Basic Qualifications
Performance Profile
Education Required
Bachelor's degree preferred. High school diploma required.
Experience Required
Two or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required.
Skills and Abilities
Company Description
Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
Worker Sub-Type
Administrative
Time Type
Full time
EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.
Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.
