OFFICE MANAGER

At Wellesley, our mission is to deliver an outstanding liberal arts education

to women who will make a difference in the world. Our collaborative

community, comprising of faculty, students, staff, and alumnae, is guided by

our shared commitment to educational excellence. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job

details. If you are an internal employee, kindly utilize the internal portal on

Workday for your application. Prepare a comprehensive resume / cv and cover

letter for upload. Acceptable formats for these documents are either PDF

pdf) or Word (.doc).

Job Posting Title

Office Manager

Job Description Summary

Administrative Non-Exempt

Job Description

Under the direction of the Chief of Police / Director of Public Safety, the Office Manager is responsible for coordinating the day to day administrative operations of the Public Safety Department including providing administrative support to the department's leadership team. The Office Manager expedites and coordinates daily administrative tasks necessary to run the department, including serving as a contact person for department visitors, maintaining confidential records and calendars, responding to telephone and email inquiries, administering the department budget, ordering and maintaining office supplies, and maintaining the department's website and databases.

Position Responsibility :

• Performs administrative duties and establishes and maintains office procedures to manage the logistics and smooth daily operations of the Public Safety Department.
• Assists the department leadership team with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone
• calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks as required.
• Manages department calendars and schedules meetings for department leadership team.
• Supports leadership in the development of departmental goals, objectives and strategic initiatives and in implementing office procedures in support of said goals.
• Administers office financial operations including the departmental budget, generates invoices and pays bills, assists with the annual budget process
• Hires and supervises student workers and manages student workflow
• Supports training, professional development, accreditation and compliance programs
• Serves as a department liaison to the Wellesley College community including students, staff, alumnae, as well as external entities.
• Assists with compliance with Special State Police requirements as a well as the Police Officer Standards and Training (POST) requirements
• May attend campus committee meetings to provide administrative support to department leadership.
• Utilizes technology extensively including Zoom, Google Suite, Workday, and maintains department website and databases.
• Assists in preparing the annual Clery report including compiling and formatting data. Works on other reports as assigned.
• Coordinates payroll functions including reporting time and attendance and overtime for department personnel.
• Works in close collaboration with other College departments.
• Other administrative tasks as assigned.

Basic Qualifications :

Skills and Abilities :

Company Description

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type

Administrative

Time Type

Full time

EEO Statement

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.