What are the responsibilities and job description for the Accounting Coordinator for Purchasing position at Wellesley Public Schools?
- Reviews and/or enters all purchase requisitions for appropriateness, accuracy of account information, and available funding.
- Contacts Principals and Department Heads for clarification on any requisitions.
- Refers unresolved matters and/or concerns to the Director of Finance and Operations
- Notifies the Director of Finance and Operations when requisitions are ready to be approved and converted to purchase orders and works with the other support staff to ensure timely and accurate entry of orders.
- Provides key support for the implementation of the decentralization of the MUNIS purchase requisition/purchase order process.
- Monitors open purchase order reports for aging of orders and follow up with Principals/Department Heads and/or vendors to close out unfilled orders.
- Monitors expenditure reports to liquidate balances on purchase orders that have been filled and paid.
- Issues Requests for Quotes, Invitation for Bids, or Requests for Proposals following state and local procurement regulations.
- Maintains schedules for procurement based on expiration of contracts.
- Performs all Food Services financial and compliance responsibilities including free/reduced school lunch applications, food services negative balance reports and collection mails, food services POS system management, DESE requirements, etc.
- Posts and updates district or school programs and activities on the on-line payment system.
- Assists Facilities Rental coordinator as needed to ensure proper scheduling and permitting of facilities and timely invoicing for receipt of rental revenues.
- Performs other related duties as assigned by the Superintendent of Schools, Assistant Superintendent for Finance and Operations and/or the Director of Accounting and Business Services.
- Completes all courses and passes all exams for MCPPO certification within one year in the position
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