Benefits Administrator Temp - HRS039 - Mon-Fri 9AM-5PM

About WellLife Network: WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2023 top-rated nonprofit, WellLife Network empowers people to overcome lifes challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support, all grounded in a commitment to compassionate, high-quality care. Central to our mission is an unwavering dedication to diversity, equity, inclusion, and belonging (DEIB) within our organization and in the communities we serve. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

POSITION SUMMARY: THE Benefits Administrators primary responsibility is for the day-to-day operations of all benefit programs for the WellLife Network. Constituent serves as a contact for employees, plan vendors, and third-party administrators and works in partnership with the HR team members to provide excellent customer service.

ESSENTIAL ACCOUNTABILITIES:
1. Administer employee benefit programs including medical, dental, vision, life insurance/AD&D, long term disability, short term disability, supplemental and COBRA. Also, providing support related to Workers Compensation, as needed.
2. Assist with the handling of benefit inquiries and complaints for the entire Network to ensure quick, equitable, compassionate and courteous resolution. Assist employees with questions related to time off, general benefit offerings, and other HR related policies/practices.
3. Act as a liaison with insurance carriers, employees, and beneficiaries to facilitate proper administration of benefits for all employees.
4. FMLA administration, including but not limited to making FMLA eligibility determinations, sending FMLA letters and notices of eligibility, designation notices and certification of healthcare provider forms, tracking FMLA hours, intermittent FMLA, coordinating FMLA extensions and return to work and doctors releases.
5. Research, advise, and assist employees and managers with general inquiries and concerns related to agency policies/practices, the Collective Bargaining Agreement, and various regulatory bodies.
6. Creating, completing, and interpreting forms when needed. Assists with yearly distribution and obtaining employees signatures for annual forms.
7. Review and reconcile the monthly statements and calculation of premiums for all group insurance policies and maintain statistical data relative to premiums, claims, and costs. Resolves administrative problems with carrier representatives.
8. Maintain benefits module of HRIS including the approval of benefit requests, benefits library and benefit data integrity. Establish and maintain carrier connection files in HRIS.
9. Coordinates and executes annual open enrollment for the company's Health and Welfare plans including the separate open enrollment period for FSA/DCA.
10. Inputs data, ensuring accuracy, completeness and confidentiality.
11. Conduct dependent/beneficiary audits to ensure compliance with eligibility rules, making suggestions for improving claims processing and conducting maintaining benefited status audits of minimum hours required for benefits. As well as Audit bi-weekly payroll register for benefit changes including leaves, suspension, termination of benefits and premium reconciliation.
12. Respond to department and program request for employee documentation in preparation for external audit, as needed.
13. Facilitate new hire orientation and other various trainings.
14. Research new benefit programs improve existing programs and monitor benefit administration.
15. Performs other duties as assigned.

• Associates degree and BA/BS degree is preferred
• Minimum of 2- 4 years related experience in benefits required
• Knowledge of benefit terms and of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, ADA, SECTION 125, Workers Compensation, Medicare, COBRA, Medicare and Social Security and DOL requirements.
• Strong computer skills and HRIS system experience is required.
• High level of reliability, dependability, initiative, follow through, and ability to work independently.
• Strong communication and interpersonal skills, and project management skills.
• Proven planning, organizational skills, attention to detail, and thoroughness.
• Ability to travel to various facilities, as needed.

BENEFITS AND PERKS: At WellLife Network, we prioritize our employees' growth and well-being with a comprehensive benefits package that includes medical, vision, and dental insurance, 401(k) matching, and flexible spending accounts. Enjoy perks like Summer Fridays, gym passes, and life insurance options. Our commitment to career advancement includes tuition assistance, mentorship, leadership training, and more. As a qualifying employer for Public Service Loan Forgiveness, WellLife Network supports your career and financial goals while helping you make a meaningful community impact. Join us to experience a workplace that invests in your success and well-being!