What are the responsibilities and job description for the Development Assistant position at Wellness House?
Job Description
Job Description
Description : Join Our Team!
At Wellness House, we are always looking for smart, dedicated experts who believe in a psychosocial approach to complement cancer care. A career with WH provides an opportunity to use your unique skills and talents to make a difference in the lives of those impacted by cancer.
We provide opportunities for staff growth, leadership development, and team building throughout the year. We value direct communication, a mindful approach, and work / life balance. Our staff culture is intentional in our efforts to acknowledge and make space for diversity, inclusion, equity, and belonging in our work with each other and in our program delivery. From snack-and-greets to staff retreats, we make sure to give our staff a chance to connect.
A Meaningful Mission
Wellness House envisions a community where all people affected by cancer thrive. Offered at no cost, and as a complement to medical treatment, our programs educate, support, and empower participants in order to help them improve their physical and emotional well-being.
Department : Development
Supervised By : Director of Development
Supervises : Fundraising volunteers
Status : Hourly, Non-exempt, Temp to Hire
Hours : Full-time; some weekend and evening work required as needed
Location : On-site at main location in Hinsdale
Summary of Position :
The Development Assistant is responsible for executing a wide range of functions in the Development department and working closely supporting the Development team and Chief Executive Officer. The Assistant builds and maintains the foundation from which the Development department executes its critical fundraising activities, and thus has a high level of responsibility throughout the organization.
The ideal candidate must have fundraising database experience (Donor Perfect preferred), extreme attention to detail, a passion for the mission of Wellness House and, most importantly, a willingness to learn. The Development Assistant will be a part of a collaborative team and will have great exposure to all aspects of fundraising.
RESPONSIBILITIES :
Gift Entry, Donor Correspondence and Administration (approximately 50% of time)
- Enter financial donations and special event purchases into databases.
- Ensure proper integration of event databases into organizational fundraising database.
- Process credit card contributions.
- Prepare donation files and upload to QuickBooks. Deposit checks at bank or using remote bank deposit scanner.
- Create timely and personalized thank you letters and donor receipts.
- Manage matching gift and challenge grants, ensuring paperwork is processed and requirements are fulfilled.
- Manage tribute gift process and letter notifications.
- Manage tribute brick order process from donor request through installation.
- Generate and scrub customized mailing lists for fundraising and communications mailings. Coordinate with department and vendors to format appropriately. Document mailings as contacts in Donor Perfect.
- Provide administrative support for revenue reporting; assist in the management of paper and digital files.
- Maintain and update department process manual and procedures for this position’s duties.
- Assist with the coordination of board member participation in signing donor correspondence, invitations, and donor acknowledgements.
- Support senior leadership and board committees by tracking board member giving and participation by documenting board member fundraising.
- Schedule and train Development department volunteers and seasonal temp.
Database Management (approximately 32% of time)
Event Support (approximately 15%)
Major Gifts, Foundation, Corporate and Grant Support (3%)
Other
Attendance at Meetings Required
Attendance at Events Required
Performance Measures :
To be filled in each year during annual evaluation, by employee and supervisor
Requirements :
Education : Bachelor's degree is generally required or an equivalent combination of relevant education and / or experience.
Experience : 1-2 years of database experience and / or experience in a fundraising role
Special Knowledge & Skills :
Demonstrated Competencies :
Work Environment :
Position requires frequent and regular computer and phone use and employee is regularly required to use hands, talk and hear. Position requires occasional ability to lift 25 pounds. The employee is frequently required to stand; walk; sit; reach with hands and arms, balance, stoop, kneel or crouch. Access to a car is helpful.
Applications by members of all underrepresented groups are encouraged.
Wellness House is an EOE.
Benefits :
Employer paid Medical, Dental, Life, Long-term Disability, and AD&D insurance premiums
Voluntary Accident, Critical Illness, Vision, and Pet Insurance benefits available
403(b) with employer match
Gym on-site
Generous sick and vacation time
Estimated hiring range : $21.00 to $26.00 per hour
Final offers are based upon qualifications, years of experience, and internal equity considerations and may or may not fall within the estimated hiring range.
Salary : $21 - $26
