Advancement Associate

The Advancement Associate is integral to raising funds for Wellnest and growing its base of supporters.

This position is responsible for driving specific fundraising outcomes, departmental administration, database management, external affairs activities including special events, and community engagement. The Advancement Associate is responsible for the development, implementation and management of volunteer programs, in-kind donations, and additional advancement activities as needed.

ESSENTIAL FUNCTIONS:

EVENTS & FUNDRAISING:

• Manage, execute and drive annual fundraising events, campaigns, and appeals.
• Work closely with the Advancement Team to secure corporate and community sponsorships.
• Manage event RSVP list with great attention detail, input accuracy as it relates to donor information.  
• Coordinate logistics related to event planning, implementation, follow-up, and acknowledgement.
• Oversee tasks associated with community engagement opportunities, campaigns and events. 
• Build and maintain relationships with vendors, including scopes of work, bidding, negotiations, follow-through, and payment.

DATABASE MANAGEMENT:

• Mangage fundraising performance reports from donor database.
• Manage prospect pipelines, lists and reporting for Advancement and other purposes.
• Lead efforts to uphold data integrity, accuracy and consistency.
• Responsible for gift processing and acknowledgement production.
• Inputs donations, pledges and gifts-in-kind in constituent relationship management (CRM) system.

ADMINISTRATIVE:

• Ensure timely and appropriate tracking, reporting and recognition of in-kind donations.

• Produce mailing labels as needed for mailings.
• Generat reports as needed for board meetings, donor tracking, etc.
• Manage mailings from creating list, printing, and stuffing while meeting mail date deadlines.
• Assist the VP of Advancement & External Affairs with donor cultivation and stewardship activities.
•  Supports all Advancement Department activities and donor relation programs including the annual fund, fundraising events, and legacy gifts.

QUALIFICATIONS:

Education and Experience:

• Undergraduate degree from an accredited college or university with a degree in business, communications, public policy, or a related field. Graduate degree preferred.
• 2 to 5 years of direct and relevant work experience, preferably in a not for profit organization. Proven success in coordinating large-scale community events.

Certificates, Licenses and Registrations:

• Must possess and maintain a valid CA driver’s license and insurable driving record.

Knowledge, Skills and Abilities:

• A strong commitment to advancing Wellnest’s mission.
• Bilingual (Spanish) skills are preferred.
• Exemplify superior organizational skills and an ability to effectively manage multiple priorities simultaneously. 
• Ability to work independently and exercise sound judgment and discretion
• Ability to maintain a high level of ethical and professional standards in accordance with agency and community policy
• Excellent communication skills with an ability to speak with tact, clearly and persuasively.
• Demonstrate an ability to manage difficult or emotional client situations.
• Strong interpersonal skills and ability to build and cultivate relationships to work effectively with a variety of stakeholders.
• Skilled in engaging and working with diverse individuals and groups to accomplish established goals.

WORKING CONDITIONS:

Employee regularly works out in the field and in an office environment. Employee may be required to work flexible, evening and/or weekend hours for time-sensitive projects.

REASONING ABILITY: 

• Ability to effectively present information and respond to questions.
• Ability to read, analyze and interpret manual and office documents.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, gather, transcribe and post data, analyze, synthesize and classify information, and draw valid conclusions.
• Ability to work independently and with others - including other employees, clients and members of the public - in face-to-face and telephonic contexts.
• Ability to multi-task, establish priorities and manage time, meet deadlines and perform duties under time constraints.
• Ability to be flexible and adapt to changing work demands.
• Maintain a high level of concentration and attention to detail for extended periods of time.
• Maintain a high level of ethical and professional standards in accordance with agency policy.

PHYSICAL DEMANDS:

• Ability to talk or hear in order to give and receive information and instructions.
• Ability to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls
• Ability to reach with hands and arms.
• Ability to use computer keyboard up to 75% of the day.
• Visual acuity, ability to adjust focus and peripheral vision for work on a laptop or other computer equipment.
• Lift and/or move up to 50 pounds.
• Able to use telephone, office copier, calculator, fax machine, computer printer and scanner, or other equipment as required.

This description is only intended to illustrate the duties, responsibilities and requirements for it.  It is not intended, nor should it be interpreted to describe each and every duty the employee may be required to perform.

Qualifications

Salary : $60,000 - $70,000