What are the responsibilities and job description for the Executive Specialist position at WELLS FARGO BANK?
About this role :
Wells Fargo is seeking an Executive Specialist who will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project / business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.
In this role, you will :
- Perform heavy calendaring, complex travel planning, extensive document creation / editing and preparing expense report submissions
- Meet logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
- Handle all personnel and confidential company materials with sensitivity and discretion
- May interact with shareholders, regulatory agents / representatives, media representatives etc.
- Responsible for drafting complex and / or confidential correspondence
- Establish and implement office procedures and controls
- Acts as an information source on group and company policies
- Responsible for facilities support, floor administration, some space planning
- On-board new team members
- Coordinate facilities support, floor administration, space planning
- Provide HR administration proxy may include Staff Management, Recruiting Solutions, PTO tracking, Annual Compliance tracking.
- Develop excellent relationships with peer Executive Assistants and coordinate team admins across functions
- Heavy scheduling of appointments with senior level executives and interacting with their executive support staff.
- Leverage strong interpersonal and social communications skills to answer phones, interact by email and resolve scheduling conflicts.
- Prepare reports and presentations using MS Office applications, internal databases, and external resources.
- Support the distribution of internal communications and manage related distribution lists
- Assist with invoice processing with knowledge general ledger lines and / or expense accounts, researching general ledger issues
- Review correspondence, reports, memos, and presentations, including responsibility for proofreading, editing, and quality control. Some composition of correspondence will be required as well.
Required Qualifications :
Desired Qualifications :
Job Expectations :
Pay Range
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
35.14 - $62.45
Benefits
Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.
Posting End Date : 6 Feb 2025
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US : All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements :
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
Salary : $35 - $62
