Facilities Management Coordinator

Hours: Mon- Fri Day Shift

General Summary

Performs a variety of duties to coordinate the activities of the Facilities Management department.

Duties and Responsibilities

Essential Functions:

• Assists in the management of all inspections and preventive maintenance of hospital equipment performed by Facility Management staff and contractors. Tracks cost of these services.
• Assists in the coordination and oversight of designated building projects.
• Assists Facilities Management Supervisory Staff in research, report preparation, and safety and quality monitoring activities.
• Maintains all required facility safety and regulatory inspection documentation and generates required reports.
• Provides clerical support for the inventory control and management of Housekeeping supplies, including generation of required reports.
• Maintains current system drawings and O&M Manuals. Responsible for document control of the on-site facility document archives and communicates any revisions to the Wellspan CAD department.
• Manages the issuance and tracking of facility work permits for work performed by contracted service providers and internal service providers.
• Under direction, contacts and schedules contracted service providers, making sure all required documentation is updated.
• Processes Engineering and Housekeeping work requests and work orders and manages maintenance inventory and purchase requests.
• Maintains department training and certification records. Assists Facility Manager with employee PTO scheduling and coverage. Coordinates meetings. Supplements workload with clerical support for other departments when available.
• Coordinates courier services.
• Computes costs of material and labor for Job Orders and Work Projects and prepares monthly summations.
• Maintains a spreadsheet containing quarterly financial figures for year-end reporting.
• Establishes and maintains an inventory of all parts/supplies used by Plant Operations.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• Performs duties of the Department Secretary when the Secretary is not available.

Required for All Jobs:

• Performs other related duties as identified.
• WellSpan Health has adopted and implemented a compliance program to support WellSpan's values and standards for professionalism, integrity, and ethics. Expected to support and meet the values and standards of the organization and the performance expectations of the job, the department, and the compliance program.
• WellSpan Health has adopted and implemented a privacy program to safeguard the patient information and the business and operational information of the organization. Expected to support and meet the values and standards of the organization to safeguard patient and business/operational information.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Physical Demands:

• Standing - Frequently
• Walking - Frequently
• Sitting - Frequently
• Carrying/Lifting - Frequently (50lbs)
• Pushing/Pulling - Frequently (50lbs)
• Kneeling/Crouching - Frequently
• Reaching - Frequently
• Talking - Frequently
• Hearing - Frequently
• Repetitive Motions - Rarely
• Eye/Hand/Foot Coordination - Frequently

Working Environment:

• Indoor/Outdoor - Occasionally
• Loud Noise - Occasionally
• Occupational Hazards - Frequently

Qualifications

Minimum Education:

• Associates Degree Required

Work Experience:

• 3 years Relevant experience. Required

Driver's License Statement:

Must possess a valid driver's license in the current state of residence. Driving record must meet requirements established by WellSpan Risk Management.

Knowledge, Skills, and Abilities:

• Working knowledge of financial and facility maintenance terminology.
• Proficient with Excel, Word, Outlook.
• Webview 2000 experience helpful.
• Knowledge of CMMS programs helpful.