Office Manager

Wellspring Health Access seeks an Office Manager to assist with meeting and travel scheduling as needed for the President and Executive Team, full office management, record keeping, filing and correspondence with other WHA staff, consultants, vendors and supporters as needed.

This position is based in Loveland, CO.

Key Responsibilities:

- Perform a broad range of administrative tasks and office support functions, such as filing (hard copy and electronic), mailings, phone calls, emails, running errands, printing documents, ordering office supplies, coordinating office tidiness by the team and any cleaning company needed, to name a few.

– Collect and retain incoming invoices and receipts. Communicate and provide regular documentation to the bookkeeping and accounting team.

– Assist with managing the schedule and calendar of the President and Executive Team, make preferred travel arrangements and logistics; assist with preparing briefing documents and travel memos in advance of meetings and travel. Assist with scheduling meetings for the President and Executive Team via phone or email as needed.

Assist with Board of Director meetings, providing documentation and assisting with logistics.

– Manage logistics for the retreat, in consultation with the Executive Director, for documentation, presentations, travel, meals and lodging as needed, as well as all technical items needed for a successful retreat. Working with Executive Team to ensure a smooth and positive process and outcome.

– Assist in recruitment of project-based volunteers/interns and provide staff support as needed.

Requirements:

· Must be unequivocally in favor of reproductive rights and respect the right to bodily autonomy by all people.

· The ability to work independently while taking direction and to take initiative while working in a supervised environment.

· Ability to work hours, occasionally, outside the normal 9 to 5 working hours, with some evenings and weekends due to events or meetings as required. Having flexibility for some travel is a plus.

· Ability to deal with uncertainty in a fast-moving field that often faces obstacles

· Strong oral and written communication skills; communication will be a big factor in this position.

· Expertise in scheduling, administrative work, and office management.

· Strong organizational skills and the ability to meet multiple demands on short notice while muti-tasking other tasks.

· Skilled proficiency in Microsoft Office, Google Suite, CRM’s, Zoom, and other virtual meeting spaces.

· Experience in the healthcare industry a plus but not required.

· Due to the nature of our work, full COVID-19 vaccination is highly recommended.

Wellspring Health Access benefits program includes:

• Paid time off

• Paid holidays

• Benefits provided

• Professional Development Reimbursement

To apply, please send your resume and three references to . If you have any additional questions, please send an email to the same address listed above.

Wellspring Health Access is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Wellspring Health Access makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy.

Wellspring’s mission is to bring access to quality reproductive healthcare to patients in abortion deserts. We believe everyone deserves bodily autonomy regardless of circumstance.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Day shift
• Monday to Friday
• On call

Ability to Commute:

• Loveland, CO 80538 (Required)

Ability to Relocate:

• Loveland, CO 80538: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $28