Senior HR Administrative Assistant WMCG - Human Resources

Facility: 699 Broad Street

The Senior Administrative Assistant provides administrative, technical and analytical support to directors/leaders and other employees by handling a variety of administrative tasks to ensure efficient operation of the office.

Essential Functions

1.  Manages all aspects of the director's/leader's schedule. Confirms meetings to minimize last minute changes and looks ahead to ensure necessary materials are available for pre-work and pre-planning purposes. Controls associated activities to ensure the smooth operation and strong support for the directors. Coordinates all activities and affairs for the directors/leaders, which may include support for his/her meetings and conferences, in addition his/her management staff, etc. as needed.

2.  Serves as the point of contact for the directors/leaders. Answers and directs incoming telephone calls in a professional manner, manages a wide variety of inquiries, requests and issues for the directors/lead office and responds to patient and staff inquiries and concerns as appropriate. Maintains a high level of professionalism and courtesy in communications and interactions with others. Attends staff meetings, reads unit communications/email and is accountable for content/information received.

3.  Receives, prioritizes and directs incoming mail, emails and other correspondence to ensure expeditious follow-up. Communicates with direct reports status of requests, issues, inquiries, etc. Coordinates procurement of office supplies and other areas as requested. Prepares charts, tables and professional PowerPoint presentations as directed by the directors/leaders. Composes letters and routine emails on behalf of the directors/leaders.

4.  Ensures timely submission of various financial reports, personnel evaluations, timesheets, etc. for directors/leaders and direct reports and maintains associated departmental personnel records. Secures travel plans, initiates travel requests, develops travel itinerary and composes and submits travel expense reports to ensure timely reimbursement. Gathers and disseminates various financial reports and budgeting messages as deemed appropriate. May support higher-level budget needs by preparing expense documentation, monthly budgets and forecasts.

5.  Continues to seek cost-savings ideas and ways to improve operations of the office. May be required to provide assistance with special meetings and events to include conference room organization, AV operation

and catering needs.

6.  Other duties as assigned.

Required:     5 years or more of experience in administrative support or related field. Work experience in Workday or UKG platforms a plus!

Required Education: High School Diploma or GED