What are the responsibilities and job description for the Assistant Director of Fiscal Services position at Wenatchee Valley College?
JOB
The assistant director of fiscal services is responsible for overseeing financial operations, including the preparation of GASB financial statements, managing audits, and ensuring compliance with fiscal policies. This role involves overseeing purchasing functions, maintaining the district’s inventory system, and supporting the management of accounts payable and accounts receivable. The position also includes reconciling accounts, entering journal entries, providing support for payroll processing, and filling in for the fiscal services director during their absence. The position reports to the interim director of fiscal services and requires expertise in financial management, purchasing and payroll operations.
EXAMPLE OF DUTIES
Under the direction of interim director of fiscal services, manage, plan and perform assigned accounting functions to support the college's academic and ancillary programs.Assume responsibilities and duties of the fiscal services director during their absence, providing oversight of fiscal operations.Develop and implement accounting policies, procedures and training to produce results that meet audit requirements.Closely coordinate financial matters concerning the reporting, and preparation, of the District’s financial statements.Ensure adherence to all state, federal, and institutional financial regulations and policies, and review/assist in implementing necessary changes.Serve as the district’s audit liaison for internal/external audits.Coordinate site visits with appropriate staff, monitors audit process and potential audit issues, prepares audit reports for review and works with departments to develop and implement corrective action.Regularly update the director of fiscal services and vice president for administrative services regarding internal audits.Reconcile State and Federal Work-Study, ensuring work authorizations are entered correctly.Address various complex accounting issues and provide customer service and training to WVC employees and students.Respond to inquiries from faculty, staff, and students regarding financial matters and providing guidance on financial policies and procedures.Manage purchasing staff and activities for the WVC District.Provide leadership, direction, training, and guidance on procurement policy, procurement acquisitions, property tracking, and surplus activities to enhance college effectiveness and compliance.Act as a resource to departments on campus for project planning, development of procurement timelines, and review of department specifications and requirements.Review purchase requests and coordinates purchasing activities.Resolve vendor performance problems.Evaluate products and equipment to ensure quality and usefulness.Develop changes to WVC’s procurement policies and procedures relating to purchasing.Provide training to WVC staff to ensure compliance with State purchasing laws, statewide administrative and accounting manual (SAAM) policies and WA State ethics laws (RCW 42.52).Update Capital Asset Management System and ensures inventory and related depreciation are recorded properly.Coordinate physical inventory counts for the college.Perform month-end and year-end close accounting processes.Prepare, review and create journal entries as needed.Coach and mentor accounting personnel in daily, monthly and annual accounting tasks using experience and knowledge in accounting by following established procedures and policies.Maintain files and supporting documentation for all areas of responsibility in compliance with audit requirements.Maintain positive working relationships with college departments and staff, State Board for Community and Technical Colleges, local and federal agencies, vendors and the public.Serve on college committees.This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.
SUPPLEMENTAL INFORMATION
Terms of Employment: This is a full-time (overtime-eligible or not depending on salary) exempt position contracted on an annual basis. The starting annual salary hiring range for this position is $76,000 to $86,980. Individual placement within the hiring range is based on the candidate's current experience, education, skills, and abilities related to the position. The annual salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year.Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance; life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our benefits website at: https://www.wvc.edu/humanresources/benefits.html.Work Schedule & Environment: Normal work hours are Monday through Friday, 8:00 a.m.-5 p.m. (1 hour lunch).Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.Regular and consistent attendance required.Conditions of Employment: An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B visa. Wenatchee Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity, and eligibility verification as required by the U.S. Citizenship and Immigration Services.All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.A valid Washington state driver's license may be required.Application and Selection Procedure: Complete application packages must include the following: Complete Wenatchee Valley College online application.Upload a cover letter that specifically describes how your educational background and experience meets the minimum and preferred qualifications. (five pages max)Upload resume. (five pages max)Upload copies of transcripts for all colleges and universities attended.Complete supplemental questions.It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-524-5627 for assistance.Preliminary screening of complete applications will begin March 6, 2025, and continue until the position is closed. A limited number of applicants who meet the needs of the position and the college will be interviewed.Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.Equal Opportunity Employer: Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process.Equity Statement: Research suggests that women, gender diverse, BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses: To report discrimination or harassment: Title IX Coordinator, (509) 682-6445, title9@wvc.edu.To request disability accommodations: Student Access Manager, Wenatchi Hall 2133, (509) 682-6854, TTY/TTD: Dial 711, sas@wvc.edu.This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.
The assistant director of fiscal services is responsible for overseeing financial operations, including the preparation of GASB financial statements, managing audits, and ensuring compliance with fiscal policies. This role involves overseeing purchasing functions, maintaining the district’s inventory system, and supporting the management of accounts payable and accounts receivable. The position also includes reconciling accounts, entering journal entries, providing support for payroll processing, and filling in for the fiscal services director during their absence. The position reports to the interim director of fiscal services and requires expertise in financial management, purchasing and payroll operations.
EXAMPLE OF DUTIES
Under the direction of interim director of fiscal services, manage, plan and perform assigned accounting functions to support the college's academic and ancillary programs.Assume responsibilities and duties of the fiscal services director during their absence, providing oversight of fiscal operations.Develop and implement accounting policies, procedures and training to produce results that meet audit requirements.Closely coordinate financial matters concerning the reporting, and preparation, of the District’s financial statements.Ensure adherence to all state, federal, and institutional financial regulations and policies, and review/assist in implementing necessary changes.Serve as the district’s audit liaison for internal/external audits.Coordinate site visits with appropriate staff, monitors audit process and potential audit issues, prepares audit reports for review and works with departments to develop and implement corrective action.Regularly update the director of fiscal services and vice president for administrative services regarding internal audits.Reconcile State and Federal Work-Study, ensuring work authorizations are entered correctly.Address various complex accounting issues and provide customer service and training to WVC employees and students.Respond to inquiries from faculty, staff, and students regarding financial matters and providing guidance on financial policies and procedures.Manage purchasing staff and activities for the WVC District.Provide leadership, direction, training, and guidance on procurement policy, procurement acquisitions, property tracking, and surplus activities to enhance college effectiveness and compliance.Act as a resource to departments on campus for project planning, development of procurement timelines, and review of department specifications and requirements.Review purchase requests and coordinates purchasing activities.Resolve vendor performance problems.Evaluate products and equipment to ensure quality and usefulness.Develop changes to WVC’s procurement policies and procedures relating to purchasing.Provide training to WVC staff to ensure compliance with State purchasing laws, statewide administrative and accounting manual (SAAM) policies and WA State ethics laws (RCW 42.52).Update Capital Asset Management System and ensures inventory and related depreciation are recorded properly.Coordinate physical inventory counts for the college.Perform month-end and year-end close accounting processes.Prepare, review and create journal entries as needed.Coach and mentor accounting personnel in daily, monthly and annual accounting tasks using experience and knowledge in accounting by following established procedures and policies.Maintain files and supporting documentation for all areas of responsibility in compliance with audit requirements.Maintain positive working relationships with college departments and staff, State Board for Community and Technical Colleges, local and federal agencies, vendors and the public.Serve on college committees.This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.
SUPPLEMENTAL INFORMATION
Terms of Employment: This is a full-time (overtime-eligible or not depending on salary) exempt position contracted on an annual basis. The starting annual salary hiring range for this position is $76,000 to $86,980. Individual placement within the hiring range is based on the candidate's current experience, education, skills, and abilities related to the position. The annual salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year.Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance; life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our benefits website at: https://www.wvc.edu/humanresources/benefits.html.Work Schedule & Environment: Normal work hours are Monday through Friday, 8:00 a.m.-5 p.m. (1 hour lunch).Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.Regular and consistent attendance required.Conditions of Employment: An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B visa. Wenatchee Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity, and eligibility verification as required by the U.S. Citizenship and Immigration Services.All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.A valid Washington state driver's license may be required.Application and Selection Procedure: Complete application packages must include the following: Complete Wenatchee Valley College online application.Upload a cover letter that specifically describes how your educational background and experience meets the minimum and preferred qualifications. (five pages max)Upload resume. (five pages max)Upload copies of transcripts for all colleges and universities attended.Complete supplemental questions.It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-524-5627 for assistance.Preliminary screening of complete applications will begin March 6, 2025, and continue until the position is closed. A limited number of applicants who meet the needs of the position and the college will be interviewed.Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.Equal Opportunity Employer: Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process.Equity Statement: Research suggests that women, gender diverse, BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses: To report discrimination or harassment: Title IX Coordinator, (509) 682-6445, title9@wvc.edu.To request disability accommodations: Student Access Manager, Wenatchi Hall 2133, (509) 682-6854, TTY/TTD: Dial 711, sas@wvc.edu.This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.
Salary : $76,000 - $86,980
