What are the responsibilities and job description for the Facilities Manager position at Wesley Community Center, Inc.?
Job Title: Facilities Manager
Department: Administration/Operations
FLSA Status: Exempt
Job Status: Full-time
Reports To: Senior Director of Administration
Supervises: Yes
Position Description: The Facilities Manager is responsible for the general maintenance of Wesley Community Center, including the Reba Veal Henderson Food Co-op, Kurtz Recreational Building and Cochran Building and its vehicles and other equipment. This employee, with the cleaning company, is also responsible for the general cleanliness, inside and outdoors, of the facilities. Additional responsibilities include assisting with the arranging and moving furniture. The employee will be expected to manage routine and reoccurring duties on a daily, weekly, monthly, quarterly or annual basis. The employee must be able to recognize emergency or other urgent situations and adjust priorities as needed. This employee must have a strong awareness of safety and security policies in general and Wesley’s safety and security policies and procedures specifically. He or she may be required to serve on a safety committee and attend safety meetings. The Facilities Manager will work closely with the Senior Director of Administration.
Essential Functions:
Facility Management
- Oversees day-to-day activities that keeps Wesley‘s offices running smoothly; maintain records, ensure staff have supplies, tools and information to do their jobs.
- Manage contracts for office maintenance and office equipment.
- Manages facility contracts including cleaning services, utilities, and communications.
- Ensure all facility equipment is functioning properly and maintained.
- Liaisons to facility vendors; maintains vendor lists.
- Oversee compliance of facility for licensing, city regulations, and agency contractor requirements
- Responsible for workplace safety.
Team Management and Development
- Direct, plan and coordinate the work of assigned facility and office staff including supervision and evaluation, training and team building.
- Provide leadership development of inter-team communication and cohesiveness, sustaining culture and supporting staff during organizational growth.
- Instill a sense of accountability among team members by modeling oversight of individual and organization performance standards.
- Responsibilities include interviewing, hiring, and training employees, planning, assigning, and directing work. Responsibilities also include setting expectations, appraising performance, addressing complaints and resolving problems.
- Other duties as assigned.
Maintenance - Buildings
- Monitors buildings with daily walk-throughs and reports any maintenance needs to Senior Director of Administration.
- Maintains quality of air, cooling and heating in the buildings and perform routine service on the HVAC and other equipment, including checking of chemical levels as needed.
- Performs routine and emergency electrical and plumbing jobs as needed, within parameters of licenses and job description.
- Makes routine repairs as needed, including stopping water leaks and repairing areas damaged by water.
- Creates and follows a list of routine maintenance tasks to be completed in timely manner.
- Complete maintenance requests and work orders submitted by staff.
Maintenance - Vehicles
- Maintains all vehicle registrations and maintenance paperwork.
- Ensures that routine maintenance, such as oil changes, tune-ups, tire inspections, tire rotation and so on, are performed on vehicles.
- Helps keeps vehicles clean.
Custodial Duties
- With landscaping company, maintains the grounds at Wesley Community Center, Kurtz Recreational Building, Reba Veal Henderson Food Co-Op Building and the Cochran Building.
- Wesley contracts with a cleaning company that provides service every weekday. However, the Facilities Manager and/or maintenance staff will be called on if there are emergency cleaning projects that are needed during a time when the cleaning company is not available.
- Manages trash and recycling receptacles, ensuring that they are put out on time and brought in for weekly pick-up.
- Replaces light bulbs.
- Moves, repairs and assembles miscellaneous office equipment and furniture when needed.
- Sets up and tears down tables, chairs and equipment for meetings and other activities when needed.
- Removal of graffiti on exterior walls, sidewalks and other areas
Safety and Security
- Ensures the buildings are secured at all times.
- Routinely closes up the buildings, parking lots and locks perimeter gates according to procedures.
- May have to rekey building, offices, file cabinets and desks.
- With the Senior Director of Administration, keeps extra keys in a safe and secure manner. Personal safety
- - performs all duties in safe manner, following recommended procedures.
Other Duties
- Uses Wesley Community Center-owned vehicles to run errands and make deliveries.
- Other duties and special projects as assigned.
Skills, Abilities, Knowledge (including tools and technology): Minimum 5-7 years of experience. Effectively and efficiently uses a variety of hand and power tools; operates appropriate lifts as needed to perform duties of the job; reads blueprints; performs a variety of physical labor including, but not limited to: climbing ladders, bending, kneeling, reaching, and standing for long periods of time; able to lift and carry boxes, tools, equipment and materials; reviews and identifies projects needed to be services by outside contractors; follow oral and/or written instructions; communicates effectively in both oral and written form; maintain work logs and service requests; establish and maintain cooperative and effective working relationships with those contacted in the course of work assignments.
Identifies projects requiring the services of a higher skilled crafts person; assists in obtaining quotes and arranging for services of outside vendors as directed; completes service requests and updates work logs for specific site requirements; opens and closes school campuses and other site buildings; activates and deactivates building alarms; as part of the site support team, assists with special projects periodically as directed; maintains clean, safe, and orderly work sites.
Able to work under wet and/or humid conditions, work near moving mechanical parts, work in high precarious places. Work is performed typically standing and walking; however, bending, stooping, reaching, sitting, and climbing stairs are frequently used also. Carries equipment, tables, chairs and other objects weighing up to fifty (50) pounds without assistance. Uses dollies, back braces, safety goggles and other safety equipment.
Licenses: Valid Texas Driver’s License and, per Board of Directors requirement, automobile insurance.
Education & Experience: High school diploma or general education degree (GED); five to seven years of related experience; or equivalent combination of education and experience.
Physical/Work Requirements: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
Other: Able to support through word and action the Wesley Community Center’s Mission Statement and the mission’s core values of integrity, excellence and commitment.
Date Job Description Became Effective: 3/25/2025
The above job description is intended to describe the general nature and level of work being performed by an employee in this position. It is not intended to be an exhaustive list of all duties, responsibilities and qualifications of an employee assigned to this job.
I have read and agree to the duties outlined above and understand that in order to adjust to changes in business, it may be necessary to modify the job, add to or remove certain duties and responsibilities, or be reassigned to an alternate position. This statement does not alter the “at will” status of employment at Wesley Community Center.
Employee’s Signature Date
Supervisor’s Signature Date
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