What are the responsibilities and job description for the Administrative Assistant III, McNair and Upward Bound Programs position at Wesleyan University?
The Office for Equity & Inclusion provides leadership and guidance to address systemic inequities for all members of the Wesleyan community. Our culture of inquiry approach to enhancing the educational living and learning experience is designed to promote a healthy, thriving campus climate and a community of excellence predicated on respect for others.
Reporting to the Director of the McNair Program, the administrative assistant is responsible for providing administrative support for McNair and Upward Bound programs, as well as to align programs within the wider Office for Equity & Inclusion.
The McNair and Upward Bound Programs are U.S Department of Education funded programs. The Upward Bound grants held by Wesleyan University serve and support high school students at Maloney High School in Meriden, Platt High School in Meriden, and Middletown High School. The McNair grant held by Wesleyan serves and supports juniors and seniors at the university who are working toward degrees and eventual graduate school in science and math fields.
Responsibilities Include
This position will, occasionally, be required to work late afternoon/early evenings and weekends for major events.
This position is on-campus and funding has been approved through Fall 2027.
Minimum Qualifications
Associate Degree and four years of related experience or an equivalent combination of education, training, and experience.
Ability to set priorities, to take initiative, to manage multiple duties with minimal supervision, and to pay close attention to detail.
Demonstrated expertise in: Word, Excel, and other Microsoft applications; email applications; Google Drive.
Experience with webpage and database management applications.
Ability to work effectively with students, families, faculty, staff, and visitors.
Ability to maintain confidentiality and manage sensitive documents.
Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds.
Strong organizational skills.
Effective communication skills.
Ability to commit to a flexible work schedule.
Preferred Qualifications
Demonstrated experience with Workday, EMS, Handshake, Cascade Management System, Workforce Time, OneSource, and other Wesleyan-specific software applications.
Additional Application Instructions
Position is open until filled. For full consideration, please apply by April 25, 2025 when first review of applications will begin.
Work Location: On Campus
All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.
Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.
Reporting to the Director of the McNair Program, the administrative assistant is responsible for providing administrative support for McNair and Upward Bound programs, as well as to align programs within the wider Office for Equity & Inclusion.
The McNair and Upward Bound Programs are U.S Department of Education funded programs. The Upward Bound grants held by Wesleyan University serve and support high school students at Maloney High School in Meriden, Platt High School in Meriden, and Middletown High School. The McNair grant held by Wesleyan serves and supports juniors and seniors at the university who are working toward degrees and eventual graduate school in science and math fields.
Responsibilities Include
- Providing reception and managing inquiries to the shared office for McNair and Upward Bound.
- Performing a variety of administrative functions including maintaining calendars and files, organizing meetings, managing office procedures, updating websites using Cascade Management System, and ordering supplies.
- Creating and managing correspondence for students, advisors, school personnel, university staff and faculty, and community contacts.
- Processing Workday supplier, expense and procurement invoices, and purchase orders; reconciling P-cards; and verifying time effort report.
- Managing student employment hiring processes.
- Assisting with professional development and travel arrangements for staff.
- Coordinating logistics for programs and events including; but not limited to: room reservations, food / catering, and arranging travel for students participating in various summer programs and within-program excursions.
- Tracking information related to different events and programs and generating relevant reports as needed.
- Preparing documents and/or handouts for meetings and trainings.
- Performing other duties as assigned.
This position will, occasionally, be required to work late afternoon/early evenings and weekends for major events.
This position is on-campus and funding has been approved through Fall 2027.
Minimum Qualifications
Associate Degree and four years of related experience or an equivalent combination of education, training, and experience.
Ability to set priorities, to take initiative, to manage multiple duties with minimal supervision, and to pay close attention to detail.
Demonstrated expertise in: Word, Excel, and other Microsoft applications; email applications; Google Drive.
Experience with webpage and database management applications.
Ability to work effectively with students, families, faculty, staff, and visitors.
Ability to maintain confidentiality and manage sensitive documents.
Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds.
Strong organizational skills.
Effective communication skills.
Ability to commit to a flexible work schedule.
Preferred Qualifications
Demonstrated experience with Workday, EMS, Handshake, Cascade Management System, Workforce Time, OneSource, and other Wesleyan-specific software applications.
Additional Application Instructions
Position is open until filled. For full consideration, please apply by April 25, 2025 when first review of applications will begin.
Work Location: On Campus
All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.
Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.
