What are the responsibilities and job description for the High School Athletic Director / Assistant Principal position at West Allis-West Milwaukee School District?
Open Vacancy
Vacancy Details
Title
High School Athletic Director / Assistant Principal
School/Building
Hale High School
Number of Openings
1
URL
N/A
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Janet Delikat
Title
Human Resources Manager
Email
delij@wawmsd.org
Phone
414-604-3060
Position Details
Position Start Date
7/1/2025
Salary/Wage
Competitive
Terms/Schedule
12-month position
Appointment Type
Full Time
Description
Job Summary:
This is a dual role position with the primary focus on being the Athletic Director and then supporting the building as an Assistant Principal. As the High School Athletic Director, the selected candidate will provide overall leadership, supervision, and coordination of the Athletic and Activities programs, in addition to promoting involvement to all students. The High School Athletic Director also ensures a safe and worthwhile experience for students, staff, and the community. As an Assistant Principal, the selected candidate will assist the building principal in building operations, especially in the areas of instruction, student management (i.e. scheduling, attendance, home communication, discipline, etc.) and implementation of district continuous improvement efforts within the building.
Essential Functions/Responsibilities:
As the High School Athletic Director:
Personnel
- Recruits, interviews, hires, and provides onboarding to fill vacant coaching positions.
- Provides mentoring support and assistance to develop coaching staff.
- Observes and evaluates coaches annually using a variety of tools.
- Interprets board policy to coaches.
- Supervision and Evaluation of coaches and other departments as assigned.
- Responds and works to resolve conflicts that arise with coaches, athletes and parents. This includes conducting thorough and accurate investigations.
- Reviews and makes recommendations to building principals for coaches to attend clinics or conferences.
- Maintains accurate record of coaching staff and years of service
Athletic Program Operations
- Develops all game schedules. Maintains contest contract forms in school files and approves the publication of all schedules.
- Maintains the scheduling and facility preparations of all contests, meetings, practices, etc. in the district facility scheduling system.
- Contracts all contest officials including those assigned by the Conference.
- Makes arrangements for all transportation, lodging and meals, as required.
- Attends all home athletic contests and/or arranges for proper supervision. Coordinates attendance of administrative personnel.
- Cancels or postpones contracted contests, officials and transportation because of weather or other hazardous conditions.
- Maintains a permanent file of medical examinations, insurance forms, records, parent consent forms, insurance payments, emergency treatment forms, concussion and cardiac arrest forms, etc., for each participating athlete.
- Maintains permanent records for each sport, such as wins and losses, outstanding records, letter winners, individual and team recognition, etc.
- Maintains a file of all athletic suspensions and expulsions from teams.
- Determines scholastic eligibility of all candidates for athletic teams on a weekly/grading period/semester basis and for certifying their eligibility on the proper state forms.
- Works with the principal, band director, cheerleading advisors and coaches to schedule athletic assemblies, pep rallies, and performances to support events.
- Participates in contract negotiations to secure Athletic Training services and arranges for Athletic Trainer at home contests and larger athletic events.
- Works with school trainers to establish procedures for the management and safe operation of the training room.
- Coordinates set-up of physical plant for sports programming.
- Plans, organizes and supervises all athletic awards programs and end of season banquets with the approval of the principal.
- Represents the school at league, conference and state meetings.
- Attends and serves as school liaison at all athletic booster club meetings.
- Responsible for the overall operation of the school weight and cardio rooms.
Communication
- Effectively communicates pertinent information to the principal, Recreation and Community Services Department and the Communications Department staff.
- Creates communication materials to promote participation, events, and generate support
- Creates publicity for all sports, including sports brochures, press releases, social media posts, etc.
- Assists the booster club in the preparation and distribution of contest programs.
- Coordinates and supervises the public address system operation at the various games, all radio, television and streaming services, and media requests.
- Reviews and updates the athletic code of conduct and coach handbook annually.
Collaboration
- Effectively collaborates with the other athletic director in West Allis to grow a shared vision for sports participation and use of shared facilities.
- Effectively collaborates with building principal, Recreation & Community Services Department and district personnel to develop, implement, and manage sports programming effectively.
- Support, implement, review the district athletic strategic plan.
Budgeting/Resources
- Works with coaches, high school principal and business office to develop the annual athletic budgets.
- Accountable for all payments, fees collected, tracking expenditures, processing supplementary contracts and official payments.
- Assumes responsibility for game management at all home contests and for the accounting deposit of gate receipts.
- Seeks ways to support and finance athletic programming through fundraising.
- Submits any necessary financial reports to the Building Principal.
Equipment
- Works collaboratively with the Facility & Maintenance Department regarding outdoor athletic field preparation and maintenance; makes recommendations as needed.
- Receives and evaluates equipment requests from authorized coaches. Approves appropriate requests.
- Provides for the cleaning, repairing and storing of all athletic equipment. Maintains an accurate inventory of all equipment.
Sports Feeder Team Programming
- Serves as liaison with the Head Coach to support junior feeder programs.
- Provide leadership and direction to junior program that best supports preparation for high school participation.
- Works with the Head Coach to hold coaching clinics, training, etc.
- Serves as liaison to Recreation & Community Services Department personnel who will assist with records and registration for sports feeder team programming (e.g., medical examinations, concussion forms, fees, etc.).
- Serves as a liaison to the Recreation Department and Parent Representative for the implementation and expansion of sports feeder team programming (e.g., promotion, fundraising, etc.)
Summer Camps
- Serves as liaison with the Head Coach to arrange coaching staff, schedules, etc.
- Works with Recreation & Community Services Department personnel to schedule camps.
- Promotes camps using a variety of communication methods (e.g., brochures, posters, social media, etc.).
Other
- Performs other duties (daily, monthly, annually) as directed by the building principal this may include but is not limited to; lunch duty, hallway sweeps, homecoming dance supervision, etc.
- Any other responsibilities assigned by the superintendent.
As the Assistant Principal:
In the role of Assistant Principal, the selected candidate will support the Building principal in many areas as needed, to include but not limited to, the following:
- Assists in the planning, development, coordination, and supervision of instructional programs and activities; interprets and implements the district-approved curriculum program in light of individual school needs.
- Assists in providing leadership to the professional staff in determining objectives and identifying school needs as the basis for developing long and short-range plans for the school.
- Assists the principal in the overall administration of the school and assumes leadership of the school in the absence of the principal, when required.
- Assists in the supervision of student enrollment, records, attendance, and health requirements.
- Develops plans for emergency situations, in cooperation with staff and public safety agencies.
- Maintains a commitment to ongoing growth in self and others, supporting and participating in district and site professional development.
- Relates to students with mutual respect while carrying out a positive and effective discipline policy.
- Supervises the reporting and monitoring of student attendance, with follow-up student/parent contact when necessary.
- Has knowledge of local policies, and state and federal laws relating to minors.
- Performs other duties as assigned by the Building Principal or District Superintendent.
Knowledge, Skills, and Abilities:
- Thorough knowledge of the principles, methods and practices of secondary education and the theories and principles of child growth and development.
- In-depth working knowledge of all sports, including football, basketball, wrestling, golf, swimming, soccer, etc.
- Strong analytical, administrative, and multitasking skills.
- Considerable knowledge of the principles of secondary level educational administration and current major educational issues.
- Knowledge of curriculum theory and development.
- Ability to manage relationships with coaches, school administrators, staff, parents, students, and the community.
- Ability to organize and coordinate the work of professional and paraprofessional personnel.
- Ability to communicate effectively, both orally and in writing.
Education and Experience:
- Master’s degree
- Wisconsin DPI-issued Administrator license, 5051 Principal
- Previous experience as a coach preferred
- Previous administrative experience preferred
- Knowledge of the overall operation of athletic programming
Terms of Employment:
- Exempt
- Full Time
- 12-month position
Physical Requirements:
- Frequent standing, walking, and sitting; occasional stooping, kneeling, or crouching.
- Ability to lift and move up to 25 pounds.
- Occasional exposure to outdoor weather conditions.
Work Environment:
- Typical office and/or school environment
- Primarily indoors, with occasional outdoor supervision
- May include exposure to varying weather conditions during outdoor activities.
Equal Opportunity:
It is the policy of the District that persons seeking employment with the District shall not be discriminated against in employment by reason of their age, race, creed, color, religion, handicap or disability, pregnancy, marital or parental status, sex, citizenship, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, membership in the National Guard, state defense or reserves, political affiliation, use or nonuse of lawful products off the employer's premises during non-working hours, declining to attend a meeting or to participate in any communication about religious matters or political matters, the authorized use of family or medical leave or worker's compensation benefits, genetic information, physical, mental, emotional or learning disability, or any other factor protected by local, state or federal law in all employment practices including terms, conditions and privileges of employment.
Reasonable accommodations shall be made for qualified individuals with a disability, unless such accommodations would impose an undue hardship on the District. Requests for accommodations under the Americans with Disabilities Act or under the Wisconsin Fair Employment Act must be submitted to the Human Resources Department.
Candidate Requirements
Years of Experience
2
Degree
Master
Licenses
- Principal
Additional Requirements
- Cover Letter
- Resume
- Letters of Recommendation
- Transcripts & Licenses/Certifications
