Position Type :
Administration / Business Manager
Date Posted : 8 / 26 / 2024
Location : District Office
Closing Date :
Until FilledJob Opened On : 8-26-24 Job Closes On : Until Filled
Pay : WBCSD Classified Salary Schedule
Location : District Office
TITLE : Director of Finance
QUALIFICATIONS
1.Bachelor's degree in finance, accounting, economics or related field
2.Must be eligible to be placed under a fidelity bond
- Previous experience as determined by the Superintendent
- Strong background in budgeting preferred, especially in education (either K-12 or postsecondary) including an understanding of the principles and practices of financial accounting and reporting procedures consistent with Generally Accepted Accounting Principles (GAAP), federal and state law, administrative rules, and Board policy
- Knowledge of accepted business practices, federal and state law, administrative rules, and Board policy governing school districts, including those related to administration, risk management, purchasing, transportation, food services, school plant operations, and facility planning
- Demonstrated experience in budgeting, financial analysis, auditing, preferably at the senior level or higher in an education setting.
- Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy
- Knowledgeable of auditing and other financial management practices
- Knowledgeable with computers, including word processing, data bases, spread sheets, and reports
- Previous experience with Tyler Technologies accounting software strongly preferred
- Organizational, communication, and interpersonal skills
- Self-motivated
- Maintain confidentiality of staff and students
PRIMARY RESPONSIBILITY TO
Superintendent
JOB SUMMARY
To maintain district financial records according to federal and state law, administrative rules, and Board policy. Manage District's finance team. To prepare and administer the district budget.
MAJOR DUTIES AND RESPONSIBILITIES
Keep Financial Records
Assist the superintendent in the preparation of the annual district budgetBe responsible for the administration of all phases of the budget throughout the yearAssist the superintendent in developing budget guidelinesServe as general accountant for the BoardKeep accurate and detailed accounts of all financial transactions as prescribed by federal and state law, administrative rules, and Board policyAccurately report the district's accounting and financial condition, including all revenues and expenditures, to the Board of Trustees, auditors, state and local sources, and patrons of the districtManage staff with finance and HR functions as identified by the SuperintendentAssure that all financial and accounting records are maintained in conformity with Generally Accepted Accounting Principles (GAAP)Accurately complete required financial and budgetary reports to the State Department of EducationMaintain the financial and employee management systems currently in place and update software and hardware as neededMonitor all purchase orders to determine accuracy of information, including pricing and coding, and that money is budgeted in the correct categoryMaintain a record of the daily balances in the cash accounts and oversee reconciling the general ledger cash balance to the monthly bank reconciliationMonitor student account reports submitted by school secretaries for accuracy and timelinessAssure that any fiscal year-end and calendar year-end file maintenance is completedMonitor the property tax collections, prepare the reports, and calculate the yearly tax leviesMonitor the cash flow of the district and investments as specified by state statute and sound investment guidelinesMaintain financial data used to assist the Board negotiation team during the process of negotiationsShall account for the deposit of all money of the district in accordance with the provisions of the public depository lawManage Financial Transactions
Assume responsibility for the audit of all claims, invoices, and demands against the Board, and present them for Board approval and arrange for paymentCollects fees and other moneys due to the Board not payable directly to the treasurer and deposit such funds or transmit them to the treasurer for depositServe as the official purchasing agent of the Board and be responsible for establishing procedures for the acquisition of supplies and equipment for the district in accordance with federal and state law, administrative rules, and Board policyOversee the preparation of the payroll and ensure proper maintenance of records related to auditing requirements, tax laws, and employee benefitsBe responsible for implementing hospitalization, major medical, and other types of Board-approved employee benefit plansBe responsible for investment of Board funds in accordance with statute and Board policyAssure that the district's payroll is properly processed and maintained in conjunction with all federal and state law, administrative rules, and Board policyCalculate and monitor related activities including salary schedules, contracts, taxes, insurance, flexible spending, TSA's, garnishments, and all other deductions9.Provide advanced warning of changes in expenditures or revenues as compared to the adopted budget
Assist the superintendent with the purchase of items of supply, equipment, maintenance, and construction necessary for the operation of the district using competitive bidding, informal quotations, estimates, and negotiation of price for services to be providedMonitor social security, retirement, group health, and all other employee benefit programs; prepare applications and payments; and facilitate new employee sign-upsIssue checks in payment of all bills approved by the BoardKeep a list of vendors and the amounts of the checks authorized to become a part of the district's recordsOther
May be placed under a fidelity bond if required by the BoardAdminister the district's insurance and risk management programReceive of and process any Tort Claim Notices or lawsuits filed against the DistrictKeep the Board informed of activities and any issues that may ariseWhen assigned, attend district Board meetings and speak on assigned topicsAssure that district office personnel are cross-trained to fill in as the business manager in the absence of the business managerRespond to common inquiries or complaints from patrons, regulatory agencies, or members of the business communitySchedule meetings with staff when neededAssume responsibility for his or her continuing professional growth and development by such efforts as attendance at professional meetings, membership in professional organizations, enrollment in advanced courses, and by reading professional journals and other publicationsSeek assistance should emergencies ariseRepresent the school district in a positive mannerKnow and follow school district policy and chain of commandPerform other duties as assignedEVALUATION
Performance of this position will be evaluated periodically by the Superintendent in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms set forth shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference : I.C. § 33-508 Duties of the Clerk
I.C. § 33-512 Governance of Schools
I.C. § 33-1210 Information on Past Job Performance
